Real Estate Specialist

🏡 Real Estate Specialist (Transaction Coordinator, MLS & DocuSign) – Remote

Full-Time | Remote | U.S. Business Hours

🚀 About the Role

We’re hiring a highly organized and detail-oriented Real Estate Specialist to manage transaction coordination, MLS listings, compliance workflows, and real estate operations from contract to closing.

This is not a basic administrative role.

You’ll play a critical role in:
✅ transaction coordination
✅ MLS listing management
✅ contract & compliance tracking
✅ client communication
✅ closing coordination
✅ real estate operations support

You’ll work closely with:

• real estate agents
• brokers
• escrow officers
• title companies
• lenders
• clients

to ensure every transaction remains organized, compliant, and on track through closing.

If you thrive in:

• fast-paced real estate environments
• transaction management
• deadline-driven coordination
• documentation workflows
• operational organization

this role is a strong fit.

🔥 What You’ll Own

Transaction Coordination (Primary Focus)

• Manage 5–15+ active real estate transactions simultaneously from accepted offer through closing
• Maintain:
• transaction checklists
• timelines
• milestone tracking
• closing documentation

• Coordinate with:
• escrow companies
• title companies
• lenders
• inspectors
• appraisers
• agents
• clients

• Track:
• contingency deadlines
• inspections
• financing milestones
• closing dates

• Ensure no deadlines, documents, or approvals are missed

MLS Listing Management & Marketing Support

• Create, update, and manage listings on MLS platforms
• Syndicate listings across:
• Zillow
• Realtor.com
• Apartments.com
• brokerage platforms

• Maintain listing accuracy and compliance with MLS requirements
• Support creation of:
• flyers
• brochures
• social media posts
• open house materials

• Track listing activity and provide updates to agents

Compliance & Documentation

• Ensure all:
• contracts
• disclosures
• amendments
• addenda
• signatures
remain complete and compliant

• Maintain organized and audit-ready transaction files
• Ensure compliance with:
• brokerage procedures
• state regulations
• MLS requirements

• Manage DocuSign workflows and document execution processes

Client Communication & Coordination

• Provide proactive updates to:
• buyers
• sellers
• agents
• brokers

• Schedule:
• inspections
• appraisals
• showings
• closings

• Respond to inquiries professionally and promptly
• Maintain strong communication throughout the transaction lifecycle

Reporting & Administrative Support

• Prepare transaction and pipeline reports
• Track:
• commissions
• closing timelines
• transaction statuses

• Support brokerage operations and compliance audits
• Maintain organized records and operational workflows

💻 Requirements

Core Requirements

• 2+ years of experience in:
• transaction coordination
• real estate operations
• brokerage support
• real estate administration

• Strong hands-on experience with:
• MLS platforms
• DocuSign
• Dotloop, Skyslope, Brokermint, or similar transaction management systems

• Strong Google Workspace or Microsoft Office skills:
• Google Sheets / Excel
• Docs / Word
• calendar coordination

• Strong understanding of:
• real estate contracts
• disclosures
• transaction timelines
• compliance workflows

• Ability to manage multiple transactions simultaneously
• Excellent written and verbal English communication skills
• Highly organized with strong attention to detail
• Comfortable working remotely during U.S. business hours

⭐ Nice to Have

• Active real estate license or Transaction Coordinator certification
• Experience managing:
• 10+ concurrent transactions
• residential & commercial real estate deals

• Familiarity with:
• Canva
• InDesign
• real estate marketing tools

• Experience supporting:
• high-volume brokerages
• real estate investment teams
• property management operations

🧠 What Makes You a Strong Fit

• Extremely organized and deadline-driven
• Comfortable managing multiple moving transactions simultaneously
• Strong attention to compliance and documentation accuracy
• Proactive communicator with agents and clients
• Calm under pressure during high-volume transaction periods
• Strong operational follow-through and accountability
• Able to work independently in remote environments

📅 What a Typical Day Looks Like

• Update and organize active transaction files
• Coordinate inspections, appraisals, and escrow timelines
• Manage MLS listings and syndication updates
• Send DocuSign documents and track signatures
• Follow up with agents, lenders, and title companies
• Monitor contingency and closing deadlines
• Prepare transaction reports and operational updates

In short:
You help ensure every real estate transaction stays organized, compliant, on schedule, and moving smoothly from listing through closing.

📊 Key Metrics for Success (KPIs)

• Zero missed contingency or closing deadlines
• Accurate and compliant transaction documentation
• Smooth and timely transaction closings
• Organized MLS listings and transaction records
• Strong communication with agents, clients, and vendors
• High operational reliability and responsiveness

🌟 Why This Role Stands Out

• High-impact role supporting real estate transactions end-to-end
• Strong ownership across transaction coordination and compliance
• Opportunity to work closely with:
• brokers
• agents
• lenders
• title companies

• Exposure to:
• MLS systems
• transaction operations
• compliance workflows
• real estate coordination

• Fully remote role with structured workflows and clear responsibilities
• Growth opportunities into:
• Senior Transaction Coordinator
• Brokerage Operations
• Real Estate Operations Manager
• Compliance Management

🧪 Interview Process

• Initial Screening Call
• Recruiter Interview
• Client Interview
• Offer & Onboarding

👉 Apply Now

If you:

• thrive in organized, deadline-driven environments
• enjoy coordinating real estate transactions and compliance workflows
• are experienced with MLS systems and transaction management
• can manage multiple deals without things slipping through the cracks

this role is a strong fit for you.