Real Estate Clerk

Join Our Team!

Pearsall Marshall LLP is a full-service Ontario law firm providing experienced legal advice in business, employment, property, estate law, and more. With offices in Kingsville, Leamington, Tecumseh, Tilbury, Amherstburg and Windsor, our lawyers are deeply connected to the communities we serve. Clients choose Pearsall Marshall for our commitment to clarity, responsiveness, and results.

Primary Responsibilities

Prepare, review, and manage residential and/or commercial real estate files from open to close

Draft and assemble legal documents, including transfer/deed documents, mortgages, discharges, and closing documentation

Conduct and review title searches, off-title searches, and related due diligence materials

Coordinate with clients, lenders, realtors, and opposing counsel to facilitate smooth real estate transactions

Manage key closing deadlines and ensure all conditions are met prior to closing

Prepare reporting letters, closing agendas, and final closing binders

Requisition and review payouts, statements of adjustments, and trust accounting entries in accordance with firm procedures

Enter and maintain accurate file data in legal practice management software (e.g., Clio, Teraview, etc.)

Assist with trust transactions and ensure compliance with Law Society requirements

Attend to post-closing matters, including registrations and file finalization

Provide general administrative and clerical support to lawyers and senior clerks as required

Maintain organized digital and physical filing systems for all real estate matters

Qualifications

Education:

Post-secondary diploma in Legal Administration, Law Clerk, or a related field is preferred

Experience:

3-5+ years of experience in residential and commercial purchase and sale transactions and financings

Familiarity with Law Society compliance requirements is preferred

Technical Skills:

Proficiency in accounting software commonly used in law firms (e.g., Clio, Teraview, etc.)

Skills in Microsoft Excel and other Microsoft Office applications

Core Competencies:

High attention to detail and accuracy in data processing

Strong organizational and time management skills, with the ability to prioritize and meet deadlines

Ability to lead compliance efforts and follow up on discrepancies with tact and firmness

Initiative to identify and implement process improvements and efficiencies

Ability to train and support staff with a foundational knowledge of accounting

Position Details

Hours: 37.5 hours per week Monday – Friday 8:30am – 4:30pm or 9am – 5pm

Location: Onsite at 1222 Lesperance Rd Tecumseh, ON N8N1X5

**ONLY ONLINE APPLICATIONS WILL BE REVIEWED. DROP OFF APPLICATIONS WILL NOT BE ACCEPTED.