Quality Administrative Assistant (Aviation)

Quality Administrative Assistant (Aviation)     

Location: Sanford, FL (SFB)
Department: Quality control  
Employment Type: Full-Time, Hourly

About Avocet Aviation Services

Avocet Aviation Services is a growing FAA Part 145 Repair Station specializing in heavy maintenance, modifications, and aircraft programs. We pride ourselves on operational excellence, safety, compliance, and teamwork. We are seeking a dependable and meticulous Store Associate to support our MRO operations and production teams.

Position Summary

We are seeking a detail-oriented Aviation Quality Administrative Assistant to support our Quality Control (QC), Quality Assurance (QA), and Safety teams within a fast-paced aviation maintenance environment. This role is responsible for maintaining compliance documentation, audit records, safety reporting systems, and Quality Management System (QMS) records in accordance with Federal Aviation Administration (FAA) regulations, including 14 CFR Part 145 and 14 CFR Part 5.

Key Responsibilities & Duties

Maintain and control Quality Management System (QMS) documentation, including manuals, procedures, and revisions

Support compliance with FAA regulations and maintain repair station documentation (Part 145)

Coordinate internal audits, prepare audit documentation, and track corrective actions through closure

Assist with Safety Management System (SMS) processes, including hazard reporting and safety tracking

Maintain training records, qualifications, and regulatory documentation

Organize and manage electronic and physical records in compliance with retention requirements

Maintain customer aircraft records and support quality/planning documentation

Schedule audits, meetings, and regulatory visits

Prepare reports, tracking logs, and compliance-related communications

Qualifications & Requirements

High School Diploma or GED required

Associate’s or Bachelor’s degree in Aviation Management, Business Administration, or related field preferred

1–3 years of administrative experience in aviation, quality, or compliance environment preferred

Experience in aviation maintenance, MRO, or regulated industries is a plus

Working knowledge of FAA regulations, including Part 145

Familiarity with Quality Management Systems (QMS) and Safety Management Systems (SMS)

Strong organizational and document control skills

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Experience with ERP/MRP systems (Pentagon, Trax, Quantum, Flightdocs) preferred

Ability to handle confidential and regulatory-sensitive information

Why Join Avocet Aviation Services

Work in a safety-driven, FAA-compliant MRO environment

Being part of a growing organization with opportunities to influence processes and outcomes

Collaborate with experienced aviation professionals across engineering and operations

Competitive compensation and benefits package

Health Insurance, Dental, Vision, & 401k

PTO and Holiday Plan

Apply Now

If you are an aviation professional with a passion for engineering, planning, and operational excellence, we invite you to apply for Aviation Engineer position and join the Avocet Aviation Services Team.

📩 Apply at: https://avocetaviation.bamboohr.com/careers

Equal Employment Opportunity (EEO)

Avocet Aviation Services is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected status under applicable law.

FAA / DOT Drug & Alcohol Program Compliance

This position may be subject to the FAA and DOT Drug and Alcohol Testing Program in accordance with 14 CFR Part 120 and 49 CFR Part 40. Employment is contingent upon successful completion of pre-employment drug testing and continued compliance with all applicable testing requirements.

Safety & Regulatory Compliance

All employees are required to comply with FAA regulations, company policies, safety procedures, and Quality Management System (QMS) requirements.

Job Description Disclaimer

This job description describes the general nature of the position and is not intended to be an exhaustive list of duties. Responsibilities may be modified as business needs require.