Purchasing & Stores Officer

Set on the banks of the majestic Kafue River, Anantara Kafue River  Tented Camp offers an exclusive safari experience in the heart of one of Africa’s most pristine wilderness areas. We are seeking a highly organized, detail‑oriented, and proactive Purchasing & Stores Officer who is able to multitask across purchasing, inventory management, receiving, issuing, compliance, and storeroom operations. This role is critical in ensuring efficient supply‑chain operations, cost control, and high‑standard support to all departments.

 

• Source goods and services from approved suppliers, conducting price comparisons and maintaining vendor pricing lists whilst ensuring optimal balance of quality, pricing, delivery reliability, and credit terms.
• Review and validate purchase requisitions, converting them into accurate purchase orders whilst enforcing purchasing cycles, quotation procedures, and supplier-selection requirements.
• Monitor supplier performance and resolve delivery, quality, or compliance issues promptly.
• Set, monitor, and control par stock levels based on usage patterns and business needs; identify and take corrective action on slow-moving, obsolete, or expired items.
• Maintain accurate inventory records and submit regular stock, consumption, and variance reports to management.
• Take full responsibility for receiving all goods delivered to the property, ensuring quantities, quality, and specifications match approved purchase orders and completing accurate receiving documentation.
• Approve and control stock issuing to departments based on authorised requisitions, accurately recording all stock movements and applying FIFO principles consistently.
• Ensure proper layout, organisation, and care of all storerooms (dry goods, beverages, general supplies, chemicals, stationery, and electrical stores), maintaining strict access controls for authorised personnel only.
• Proactively source, assess, and build relationships with local community producers to secure high-quality fresh goods, supporting sustainability commitments, authentic local sourcing, and reduced environmental impact.
• Support the Chief Accountant in overseeing daily financial operations, ensuring accuracy, compliance with company standards, and alignment with luxury hospitality financial controls and reporting practices.
• Demonstrate operational leadership by supporting cross-departmental needs of the Camp, undertaking additional responsibilities as assigned by Management, and confidently acting as Deputy in the absence of the Chief Accountant to ensure seamless continuity of operations.
• Maintain and oversee the material-management system, including item coding, department coding, store categorisation, and generation of inventory, pricing, usage, and consumption reports.
• Conduct and coordinate monthly and periodic stock counts, resolving discrepancies and maintaining strict control and accountability for Small Operating Equipment (SOE).
• Ensure full adherence to purchasing, inventory, and financial control policies; maintain strict compliance with HACCP, food safety, and sanitation standards.
• Prepare documentation and support internal or external audits related to purchasing and stores operations.

• Diploma/Degree in Purchasing or relevant qualification.
• Proven 2 - 3 year experience in purchasing, inventory control, or storekeeping (hospitality experience preferred).
• Strong multitasking and organizational skills.
• Knowledge of stock‑management systems and vendor‑management processes.
• Understanding of HACCP and food‑safety handling procedures.
• Strong numerical accuracy, reporting skills, and attention to detail.
• Experience in hotels, lodges, or safari camps is an added advantage.

Personal Attributes

• High integrity and strong sense of accountability
• Analytical, structured, and systematic approach to work
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Reliable, disciplined, and able to work under pressure

 

Provide - Three traceable referees with valid mobile numbers and emails.