Purchasing Specialist

Get to know us

Ideals is a global B2B SaaS product company recognized as the most highly rated and customer-centric brand in the secure business collaboration market. Trusted by over 2,000,000 users from 300,000 companies globally, we help people run high-stakes processes and make important decisions with less stress, higher quality, and shorter hours.

Ideals Virtual Data Room (VDR): A secure, cloud-based platform for sharing confidential documents during due diligence, fundraising, M&A, legal transactions, and other business-critical workflows.

Ideals Board: A platform for boards and executive teams to streamline governance and enhance decision-making in a fast, secure, and compliant way.

The role

We are looking for a Purchasing Specialist (Middle) to join our global team remotely from Ukraine. In this role, you will act as the primary point of contact for all purchase requests, working alongside another Specialist to ensure seamless, high-quality support for all departments – from Engineering to Marketing.

This role goes beyond order processing: you will actively optimize the request-to-pay journey, drive cost-saving initiatives, and collaborate with world-class global vendors. If you are tech-savvy, enjoy working with automated procurement systems, and like balancing financial precision with supplier negotiations, this position offers a clear path toward Senior expertise in a global IT environment.

You will report to Kateryna Zodvun and collaborate with 1 Purchasing Specialist and 2 Procurement Sourcing Specialists in the team.

What you will do

Operational Procurement

• Manage daily purchase requests in the procurement automation system (ZIP): review, correct, and process requests ensuring data completeness and compliance

• Provide instant support to requesters and act as an escalation point for basic incidents, maintaining high requester satisfaction (target: Avg PR cycle time ≤10 working days)

• Ensure accurate cost allocation, process vendor invoices, and guarantee timely booking for payments

Vendor Management

• Act as the main operational contact for world-class vendors (Google, Amazon, LinkedIn, etc.)

• Review contract attributes, highlight potential risks, and support stakeholders in decision-making

Strategic Sourcing & Negotiation (30% of scope)

• Negotiate pricing, delivery terms, and payment conditions to secure optimal commercial outcomes

• Identify bottlenecks in the procurement cycle and contribute to workflow improvements, guides, and instructions

Reporting & Analysis

• Produce monthly performance, financial, and cost-saving reports

• Support initiatives for hard savings (reductions) and soft savings (cost avoidance)

What you bring

• English proficiency at a B2 level (fluent written and confident speaking) to collaborate with our international teams

• 2+ years in procurement/purchasing, with hands-on experience in purchasing software and SaaS management tools

• Familiarity with procurement platforms and ERP system (NetSuite, Coupa preferred)

• Strong attention to detail, proactive communication, multi-stakeholder management, and negotiation skills to improve commercial terms and mitigate risks

Nice to have

• Experience with global IT vendors and SaaS licensing

• Knowledge of cost-saving methodologies (hard and soft savings) and working capital optimization

Our assessment process

• Screening call with the Talent Acquisition Specialist (30 mins)

• Tech Interview with the Manager (45 mins)

• Test Task (~3 hours)

• Competency-based interview with the Talent Acquisition Specialist (1.5 hours)

What we offer

We highly value our people, so we will empower you with all the resources and support to help you reach your full potential.

For your best work

• Remote-first flexibility to shape your ideal workday

• Home workplace budget

• Resilient home budget for Ukraine-based teammates

• Resilient office in Kyiv & co-working expense coverage

• Individual IT budget for extra equipment

• Top-tier tech and AI-powered tools

For your growth

• Access to Ideals Academy with numerous courses

• Investment in external learning and development activities

• Guidance in Personal Development Plan creation

• Professional literature and subscriptions coverage

• Support of your passion as a speaker or writer

• Internal talent mobility opportunities

For your well-being

• Medical insurance and Wellness Package for sports activities

• Full coverage of mental health sessions for Ukrainian teammates

• Funding for sports competitions

• 20 business days of paid time off per year

• Unlimited health-related time-off

Extra perks

• Budget for meetups with your local team

• Generous internal referral program

Our culture

Commitment, Excellence, Collaboration, Trust and Care are core values to the Ideals team. For us, these are the principles that every Idealer lives and breathes. We are on the lookout for like-minded individuals who share our values. By doing so, we create a team where talents feel at ease and work to the best of their abilities.

Discover more.

Ideals is an equal opportunity employer

Ideals is made up of people from a wide variety of backgrounds and lifestyles. We embrace diversity and invite applications from people from all walks of life. We don’t discriminate against employees or applicants based on gender identity or expression, sexual orientation, race, religion, age, national origin, or citizenship.