Purchasing Manager

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• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must be able to maintain good relationship with all departments and Home Office to promote effective purchasing.
• Must have a commitment to follow all local and corporate policies and procedures as they relate to Night Audit.
• Must work in a safe, prudent, and organized manner.
• Supervise, train and motivate Purchasing department employees and thoroughly understand all of their duties and responsibilities.
• Ensure that the department works closely with the Chef and the Food & Beverage Director to purchase the highest quality product while constantly searching for the lowest price.
• Ensure that all purchase order requests are properly completed and approved before a purchase order is prepared and the items are purchased.
• Supervise the day-to-day functions of the Receiving Clerk.
• Ensure that all items received by the hotel are properly documented in accordance with the Company’s purchasing and receiving procedures.
• Negotiate food prices, place daily food orders based on requirements, and ensure prompt delivery as requested within the prescribed receiving hours.
• Generate purchase orders (or equivalent) on approval requisitions and obtain authorization from the Director of Finance and General Manager prior to processing these orders.
• Assist management with obtaining competitive price quotations and confirm purchase availabilities.
• Provide the Director of Finance with a monthly summary of outstanding purchase orders for goods and services received, but not yet invoices, prior to month-end, as detailed in the Policy & Procedure Manual.
• Participate as required in the monthly or quarterly count of food and beverage inventories as well as with the quarterly count of operating equipment, according to company policy.
• Ensure that there are sufficient expendable operating supplies on hand for each department by coordinating regular inventories with the storeroom personnel and /or department heads.
• Distribute a copy of the purchase orders to the receiving department, if this process is not electronic, to ensure accurate receiving and distribution of goods.
• Assist the Accounts Payable Officer in researching any discrepancies on invoices.
• Establish and maintain par stocks on all inventoried items, keeping in mind that inventory levels must be kept as low as possible without compromising the efficiency of the hotel.
• Coordinate the corporate annual operating equipment and supply requirements with the corporate Purchasing Department and the appropriate hotel department heads.
• Coordinate purchases related to capital projects with the corporate Purchasing Department as well as outside contractors.
• Take appropriate personnel related action (i.e., hire, commend, discipline, evaluate, etc.,) with purchasing staff as required.
• Prepare and post staff schedule in accordance with business needs.
• Conduct frequent quality control audits to ensure staff is properly trained and following established procedures.
• Coordinate and participate as necessary in all month-end or quarterly inventories of food, beverage, operating equipment and supplies.
• Conduct self in a professional manner at all times to reflect the high standards of the Company and encourage staff to do the same.
• Perform any additional duties as assigned.

• Bachelor of Business Administration
• Minimum 5 years relevant experience in hotels.

We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities.

Our commitment to Diversity & Inclusion:

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.