Purchasing Coordinator

The Stores Purchaser will be responsible for goods management at our Yellowknife location.
The
Purchaser is responsible for the tactical procurement and management of parts to be used by Air Tindi Ltd including the Yellowknife location. The Purchaser focuses his or her attention on vendor negotiations to ensure the appropriate level of inventory. The Purchaser reviews requisitions, confers with vendors to obtain product or service information, such as price, availability, and delivery schedule. 

Reporting Relationships  

Reports directly to the Stores Manager and indirectly to the Director of Maintenance  

Essential Responsibilities 

Should have minimum 03 quotes from different vendors / suppliers to evaluate the cost. 

Works with vendors to negotiate and expedite
order/s; 

Receives written requests from staff for parts and works to acquire the necessary inventory; 

Consult with the maintenance department to determine what parts are required; 

Trace shipments, follow up on undelivered goods, and resolve problems and disputes; 

Develop strategic purchasing programs that consolidate company spending for specific parts; 

Purchase the right quality and quantity, at the right time and price, from the best possible source. 

Must request Airworthiness certificate before proceeding with purchase. 

Maintain internal record-keeping system. 

Carry out annual audit of vendors along with performance review of vendors. 

Must send Vendor evaluation form and request relevant company documents to set up vendor in RAAS if supplier is not approved vendor by ATL QA department. 

Resolving SDR (Store Discrepancy Report) coordinating with the Vendor. 

Should advise cost effective mode of shipping from vendor/s facility to Yellowknife. 

Should generate and review min. max report for part/s pushed to purchasing inbox.  

Should follow up with vendor/s if part/s required on AOG or should request quick TAT (Turn Around Time). 

Ensuring effective filling of all documents of the section. 

All other duties as assigned by the Stores Manager. 

Essential Skills 

Work related experience – Min. 03 years (preferably in an aviation purchasing); 

Negotiation skills; 

Must have knowledge about the certificate/s provided by suppliers / vendors for supplied parts. 

Experience working with computer-based inventory control programs; and 

Experience with Microsoft Office products (Outlook, Excel, and Word). 

Experience of RAAS will be advantage. 

Personal Attributes 

Possess a high degree of professionalism; 

Must be flexible; able to demonstrate sound work ethics;  

Solid oral and written communication skills; 

Excellent organizational and time-management skills; and 

Well-developed interpersonal, analytical and problem solving skills.