Purchasing Associate

BioLabs is a global innovation infrastructure company creating the physical and community backbone that powers life science discovery worldwide. Through a growing network of premium shared laboratories and coworking spaces, BioLabs provides turnkey access to state-of-the-art research facilities, entrepreneurial programming, and deep industry and capital connections. These integrated ecosystems enable innovators - from early-stage founders to established R&D teams - to rapidly translate ideas into impact without the constraints of traditional lab ownership. The BioLabs network now spans major innovation hubs across the United States, Europe, and Asia, serving as a catalyst for collaboration and a launchpad for breakthroughs that advance human health and sustainability. Learn more at www.biolabs.io. 

ROLE OVERVIEW 

The Purchasing Associate provides foundational support for the procurement of laboratory supplies and equipment across our new site in Toronto, Canada. This entry-level role is designed for individuals at the early stages of their career who are looking to build experience in procurement, operations, and vendor coordination within a life sciences environment.

Working closely with internal stakeholders, vendors, and Finance, the role ensures timely ordering, accurate record-keeping, and adherence to internal policies and compliance standards.

RESPONSIBILTIES

Support daily purchasing activities, including placing orders, tracking shipments, and coordinating with vendors

Assist in resolving delivery issues, discrepancies, and returns in a timely manner

Review purchase requests to ensure alignment with approved supply and chemical lists

Maintain accurate vendor records and support onboarding of new suppliers in accordance with company processes

Ensure proper documentation and filing of purchasing records to support audit and compliance requirements

Collaborate with Finance to support purchase order creation, invoice processing, and reconciliation

Provide responsive and professional support to internal teams and resident companies

Assist in identifying opportunities for process improvements and cost efficiencies

Participate in training to build knowledge of procurement systems, tools, and best practices

Support additional administrative or operational tasks as required

 QUALIFICATIONS

Bachelor’s degree or college diploma in Business Administration, Supply Chain Management, Life Sciences, or a related field preferred

0–2 years of relevant experience (co-op, internship, or entry-level role in procurement, operations, or administration)

Strong interest in procurement, supply chain, or laboratory operations

Proficiency in Microsoft Office (Excel, Word, Outlook); exposure to procurement or ERP systems is an asset (e.g., NetSuite, QuickBooks)

Strong organizational and time management skills with attention to detail

Effective communication skills and a customer service-oriented approach

Proactive, reliable, and eager to learn within a fast-paced environment

Ability to work independently with guidance and manage multiple priorities