Purchasing and Contract Management Coordinator

Company Introduction:

Questel is a global provider of end‑to‑end intellectual property (IP) and innovation management solutions, serving more than 20,000 organizations worldwide. The company offers software and tech‑enabled services for managing patents, trademarks, designs, domain names, and related legal and administrative processes.

Position Overview:

 We are seeking a detail-oriented and organized purchasing and contract management coordinator to join our global procurement team. The successful candidate will focus on indirect purchases, primarily software, and act as a key point of contact for internal stakeholders. This role requires strong legal knowledge and the ability to manage supplier compliance and contracts effectively. The position is based in Tunis, but you will collaborate with colleagues across multiple international offices.

Principal Duties & Responsibilities:

 Software Procurement Support

Act as the primary point of contact for internal stakeholders regarding software and related service purchases.

Guide stakeholders through internal approval workflows.

Support commercial negotiations where needed.

Contract Management

Review purchase contracts, identify risks, and support negotiation of contractual terms.

Track contract lifecycles and proactively manage renewals to secure the best commercial outcomes.

Filing, maintenance and organization of the contract database.

Supplier & Compliance Management

Manage the onboarding process for new suppliers, ensuring all required documentation and validations are completed.

Ensure ongoing supplier compliance with legal, financial, and security requirements (including ISO 27001).

Maintain accurate and structured supplier documentation and records.

Cross Functional Collaboration

Work closely with legal, finance, IT, Data Privacy and Information Security teams.

Participate in continuous improvement initiatives within the procurement department.

Qualifications & Skills:

Education and Experience:  bachelor’s degree required in business administration, legal or related field.  In addition,  any combination of education, experience and training which provides the following knowledge, skills, and abilities:

2-3 years purchase contract management or legal experience

Strong attention to detail

Excellent analytical, organizational, written, and verbal communication skills

Proficiency in Microsoft Excel

Highly motivated with a willingness to take initiative and complete assignments

Proactive, solution driven, and comfortable interacting with stakeholders at all levels

Mind for process improvement to support future growth and scaling

Ability to work collaboratively in a global team environment

Fluent in English

Fluency in French is preferred, but not required