Purchasing Administrator - Eddy Homes, Inc.

Title: Purchasing Administrator

Department: Purchasing

Supervisory Position: No

Reports to: Director of Purchasing

Direct Reports: None

Hours: Minimum of forty (40) hours per week, typically Monday – Friday, 8:00am – 4:00pm (Evenings and weekends as necessary to complete all tasks required)

Position Overview

This position is responsible for providing full administrative and organizational support to the Purchasing Department. The Purchasing Administrator will join with other members of the Purchasing Team to maintain positive relations with existing Trade Partners, while seeking to improve and enhance the company’s trade base

Job Responsibilities

Perform all Vendor Price Maintenance, creating new price list for new vendor and updating prices for existing Trade Partners

Perform Material List Community Copy pursuant to the associated procedure and checklist

Confirm New Vendors are setup in accordance New Vendor Setup policies, sending and receiving the appropriate paperwork, including insurance and tax documents

Maintain current risk management documents for all trade partners, including Insurance, Subcontracts, Scopes of Works and W-9

Manage and update New Vendor Setup Documents, updating as needed

Produce and print all Purchase Orders and make any PO adjustments as maybe directed by the Cost Manager

Ensure all production approved purchased orders are properly converted to invoices for check processing

Perform all monthly/weekly backups pursuant to the associated procedure and checklist

Ensure all Design Custom Option Requests are estimated in accordance with the EHI Custom Option Guideline and Policies

Track receipt of all vendor rebates accordingly to terms and agreements and update rebate tracking spreadsheet

Ensure accurate entry of all project area figures

Develop and maintain an ethical and professional relationship with trade partners, addressing all vendor concerns with timeliness and respect

Core Competencies/Required Skills & Abilities

Highly organized with excellent attention to detail

Ability to work independently and take initiative without direction

Excellent communication and interpersonal skills

Strategically creative thinker

Advanced technology skills, including all Microsoft Office products

Ability to exercise independent judgment

Ability to be discreet and maintain confidentiality

Required Experience/ Education

Experience in Business Administration, Purchasing & Costing, or Home-building

Other Requirements (e.g., Travel/ Physical Demands)

Some travel required. Candidate must own or lease a vehicle and possess a valid driver’s license with insurance coverage.

This is NOT a remote position. Candidates will be required to report to the Corporate Office.

Benefits

Comprehensive Health, Dental, and Vision Insurance

Short-Term Disability Insurance

401(k) Retirement Plan, with company match after one (1) year

Paid time off and holidays

Professional development and continuing education support

Acknowledgment

This document does not list all duties of the job. You may be asked by management to perform other duties. The employer has the right to revise the Job Responsibilities at any time.