Purchaser cum Admin

Location: Auckland, New Zealand

Key Responsibilities

Purchasing
- Source and purchase construction materials, equipment, supplies, and services according to project requirements.
- Request quotations, compare pricing, and negotiate for the best terms with suppliers.
- Create and manage Purchase Orders (POs) and track delivery schedules to ensure timely arrival of materials.
- Maintain and update supplier databases, price lists, and purchasing records.
- Monitor inventory levels and ensure stock availability for ongoing projects.
- Coordinate with Site Supervisors to ensure timely material supply.
- Work closely with the Quote Team to support cost-control initiatives and review purchasing processes.
- Build and maintain strong relationships with suppliers.
- Verify invoice details with Delivery Orders (DO) and Purchase Orders (PO).
- Coordinate with the Finance team to ensure accurate and timely supplier payments.
- Handle supplier statements and resolve invoice discrepancies.

Accounts Receivable (AR) Support
- Issue deposit and progress claim invoices to clients.
- Update invoice records and track payment receiving status.

Administration
- Provide daily administrative support to the office and management team.
- Handle incoming calls and emails, assist with client or supplier enquiries, and schedule site visits.
- Prepare monthly and annual reports, summaries, and documentation for management review.
- Maintain and organize office files, documents, and records.
- Manage office supplies and ensure the workspace is well-maintained.
- Support the management team with general administrative tasks or ad-hoc duties.

Job Requirements
- Diploma or equivalent qualification preferred.
- Minimum 1 year of relevant purchasing experience; experience in construction or renovation is an advantage.
- Strong communication and negotiation skills.
- Detail-oriented with strong organization and time-management skills.
- Ability to multitask and prioritize tasks independently.
- Proficient in Excel, Word, email, and basic office software.
- Understanding of purchasing, invoicing, and basic accounting.
- Experience working with suppliers, logistics, or inventory is an advantage.