Purchase Officer

Purchase Officer

Functions

Purchase officer is responsible and accountable for timely:

Supply of requisition for stores

Completion of technical services

Processing of requisition and supply on board

Processing of invoices

Ensuring all PO/SPO’s have the vendor evaluation

KPIs

Approval of invoices without issues within 10 working days from receipt of invoice

Minimize the zero value PO

Process spare requisition within 5 working days after replication in NS

Tasks

Tasks shall include but not be limited to:

Arranging on board delivery of below at convenient ports:

Stores

Spares

Lubes

Chemicals

Paints

Ordering the spares requisition in consultation with Technical Supt.

Consolidating and dispatching of spares ordered worldwide in an economical way.

Arranging transport and follow up and final connection of these shipments.

Ensure to save freight budget.

Co-ordinating with Vessel Supt. for any additional/technical clarification that vendor may require to process and supply the order.

Sending the vessel, a Delivery list on items, services.

Assigning appropriate accounting code to every requisition.

Checking and entering Master Cash account for every month in NS.

Entering agency request in SIS and liaising with agency desk for verification of account code in port DA.

Liaise with agency desk/agent for timely delivery CTM onboard.

Liaise with port agent for delivery of stores/spares to the vessel in time and with economical cost.

Verifying all invoices and registering and approving those invoices for payment.

Follow up with accounts department for payment confirmation slips and forwarding such confirmations to vendors if required.

Arrange technical services

Capture all cost in the books for the expenses.

Report to

Technical Superintendent

Substitute

Purchase Officer

Minimum Experience

1-5 years’ experience in a purchase/procurement position or similar experience

Minimum Qualifications

Graduate