Purchase Manager / Executive

Jobs for Humanity is a nonprofit employment platform for job seekers from under-represented communities: refugees, single moms, justice impacted, LGBTQIA+, neurodivergent, blind/low vision, deaf/hard of hearing, and baby boomers. 

We are led by a team of volunteers in Australia who are helping more than 6000 registered job seekers land employment. We offer companies diversity training and mentorship opportunities in order to remove barriers to employment.

We are seeking a detail-oriented and strategic Purchase Manager / Executive to join our procurement team. The ideal candidate will be responsible for developing purchasing strategies, managing supplier relationships, overseeing inventory needs, and ensuring cost-effective procurement processes. If you have strong negotiation skills and a commitment to quality and efficiency, we want to hear from you!

Key Responsibilities

1. Purchasing Strategy and Management

• Strategy Development: Develop and implement effective purchasing strategies to optimize procurement processes.
• Daily Activities: Manage daily purchasing activities, supervise purchasing staff, and allocate tasks to ensure efficient operations.

2. Supplier Management

• Supplier Relations: Build and maintain strong relationships with suppliers. Negotiate contracts, prices, and delivery timelines.
• Vendor Evaluation: Evaluate potential vendors based on quality, timeliness, and price. Select and negotiate contracts with suppliers.

3. Documentation and Record-Keeping

• Record Maintenance: Maintain a comprehensive supplier database, purchase records, and related documentation to ensure accurate and up-to-date information.

4. Inventory and Equipment Management

• Inventory Coordination: Work closely with inventory control teams to determine and manage inventory needs, ensuring optimal stock levels.
• Equipment Maintenance: Oversee the maintenance of office and manufacturing equipment and machinery, ensuring they are in good working condition.

5. Quality Assurance and Cost Management

• Quality Standards: Ensure all procured items meet the required quality standards and specifications.
• Cost Estimates: Prepare cost estimates, manage budgets, and track expenses to ensure cost-effective purchasing.

6. Process Improvement

• System Enhancement: Continuously work to improve purchasing systems and processes for greater efficiency and effectiveness.
• Metric Tracking: Track and report key functional metrics to identify opportunities for cost reduction and process improvement.

7. Training and Development

• Employee Training: Train new employees in the purchasing process and the use of purchasing systems to ensure consistency and competence.

8. Order Management

• Order Processing: Review and process purchase orders to ensure accuracy and timely fulfillment of orders.
• Delivery Scheduling: Schedule deliveries and monitor the timely fulfillment of orders to avoid disruptions in the supply chain.

9. Vendor Research and Selection

• Vendor Research: Research and evaluate potential vendors to compare pricing and services, ensuring the best value for the company.

10. Coordination and Communication

• Internal Coordination: Coordinate with fellow managers to monitor inventory levels and determine supply needs based on production and operational requirements.
• Problem Resolution: Address any issues related to procured items, including quality problems or delivery delays.

11. Contract Negotiation

• Authorized Negotiation: Negotiate prices and contracts with suppliers.
• Vendor Selection: Select prospective vendors and establish agreements.

12. Order Approval

• Approval Process: Approve purchase orders and ensure they align with company needs and budget constraints.

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• Proven experience in purchasing or procurement management.
• Strong negotiation skills with the ability to build lasting supplier relationships.
• Excellent organizational, analytical, and communication skills.
• Proficiency in procurement software and Microsoft Office Suite.

What We Offer

• Competitive salary with performance-based bonuses.
• Opportunities for professional development and advancement within the company.
• A collaborative work environment that values teamwork and innovation.

If you are ready to take on a pivotal role in our purchasing operations, please submit your application today!