Public Works Operations Coordinator

Public Works Operations Coordinator

Department: Public Works
Status: Regular Full-Time
FLSA: Non-Exempt
Pay: $27.50 - $33.78 DOE

Work Schedule: Monday – Friday, 7:00 AM – 3:30 PM

Position Summary

Clinton City is seeking a customer-focused and highly organized professional to serve as the Public Works Operations Coordinator. This position provides administrative, operational, and customer service support for the Public Works Department, including streets, water, sewer, and stormwater infrastructure.

The Operations Coordinator serves as a key point of contact for residents, contractors, and City staff while assisting with work order coordination, permits, safety programs, recordkeeping, and departmental operations.

The ideal candidate will have prior experience or working knowledge of construction, utilities, or public works operations, along with strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced public service environment.

Essential Duties and Responsibilities

Duties may include, but are not limited to:

Customer Service & Office Operations

Serve as the primary point of contact for Public Works phone calls and walk-in inquiries.

Provide excellent customer service to residents, contractors, and internal departments.

Coordinate the department’s on-call list and phone forwarding.

Manage and track Public Works work orders, including requests, tracking, and follow-up.

Permits, Requests & Coordination

Process and manage road cut and right-of-way permits.

Perform daily Blue Stakes requests and submissions.

Maintain street light inventory and coordinate connects/disconnects.

Track and manage HAFB easements and related documentation.

Administrative & Financial Support

Assist with purchase orders, motor pool invoicing, and departmental bookkeeping tasks.

Track departmental projects and maintain related documentation.

Process and maintain timesheets and other departmental records.

Assist with grant information and required paperwork.

Safety & Compliance

Coordinate department safety meetings and safety programs.

Manage shop safety inspections and maintain safety records.

Track certifications, driver licenses, medical cards, and drug testing requirements.

Maintain safety videos and onboarding materials for new hires.

Maintain MSDS documentation and other regulatory records.

Facilities & Department Coordination

Order office and shop supplies.

Coordinate cleaning services and carpet cleaning.

Manage door access and facility needs.

Coordinate yard dumpster requests and cleanup schedules.

Utilities & Compliance Tracking

Assist with Waterlink compliance tracking.

Maintain cross-connection source protection records.

Compile and assist with year-end reports and departmental documentation.

Knowledge, Skills, and Abilities

Strong customer service and communication skills.

Excellent organizational and time-management abilities.

Ability to manage multiple tasks and maintain accurate records.

Strong attention to detail and problem-solving skills.

Ability to work independently while supporting a team environment.

Ability to interact professionally with the public, contractors, and City staff.

Working knowledge of public works, construction processes, or municipal infrastructure is highly desirable.

Minimum Qualifications

High school diploma or equivalent required.

At least two (2) years of administrative, office, or customer service experience required; municipal experience preferred.

Experience in construction, utilities, public works, or a related field is strongly preferred.

Experience with bookkeeping, project tracking, or accounting support is highly desirable.

Proficiency in Microsoft Office (Excel, Outlook, Word) required.

Experience with municipal software such as Caselle, GIS systems, or similar programs is preferred.

Knowledge of Public Works operations (streets, water, sewer, and stormwater infrastructure) preferred.

Benefits

Clinton City provides health, dental, and life insurance; retirement benefits through Utah Retirement Systems; paid vacation, sick leave, and holidays.