Provincial Project Coordinator

Provincial Project Coordinator – Edmonton, AB

Location:  Edmonton, AB

Closing Date: Until Suitable Candidate Found

Position Status: Full Time, One year contract (40 hours/week) (With a possibility of extension) 

The Organization 

Rupertsland Institute (RLI) is an affiliate of the Otipemisiwak Métis Government and holds the mandates in education, training, and research. With a decentralized network of 8 METI-Service Centres, a Corporate Head Office in Edmonton, and three mobile service units; RLI designs and delivers training and education services to more than 140,000 Alberta Métis.  

The RLI Vision is: “A Skilled and Knowledgeable, Self-Reliant Métis Nation.” 

The RLI Mission is: “To enhance the self-sufficiency and well-being of Alberta Métis through quality   education, training, and research.” 

For more information about RLI and its services and programs, visit us at www.rupertsland.org

The Opportunity 

Rupertsland Institute is seeking a Provincial Project Project Coordinator to join us in our Edmonton office. Reporting to the Associate Director – Provincial Projects and Initiatives, the Provincial Project Coordinator will provide project coordination and administrative support for the development, implementation, monitoring, and evaluation of provincial projects and initiatives. The role assists with coordinating project activities, maintaining documentation, tracking project progress and budgets, and supporting internal and external stakeholder engagement. The Provincial Project Coordinator will be working closely with the Associate Director to help ensure provincial initiatives align with Rupertsland Institute’s mandate and annual work plan and are delivered efficiently and in accordance with organizational policies and procedures. The successful candidate will be detail-oriented, highly organized, and efficient, with strong project management skills and communication skills.

Key Responsibilities:

Provide coordination and administrative support to the Associate Director in the planning and implementation of provincial projects and initiatives.

Assist with the coordination of programs and training projects that support Rupertsland Institute’s Métis Training to Employment mandate and the annual operating plan.

Support the coordination of project activities including planning, implementation, monitoring, and evaluation.

Assist with gathering labour market information and stakeholder input to support project planning and program development.

Coordinate project documentation, timelines, and activity tracking to support project delivery.

Assist with tracking project budgets, allocations, and expenditures to support alignment with approved budgets.

Review project payment claim forms for completeness and accuracy and enter project and payment information into internal financial systems including FDM and KETO.

Maintain project documentation and records, including digital and hard copy files, in accordance with Rupertsland Institute policies and procedures.

Support the preparation and maintenance of contribution agreements, project contracts, and related documentation.

Assist with monitoring project activities and collecting required documentation in accordance with contribution agreements and project contracts.

Support quality assurance processes related to client management systems, contracts, financial documentation, and activity tracking.

Prepare draft reports, briefings, presentations, and quarterly updates related to provincial initiatives.

Maintain project files and documentation to support program monitoring, reporting, and audits.

Collaborate with Regional Teams and leadership to support client recruitment and participation in provincial projects.

Maintain communication with internal teams regarding project processes, timelines, and requirements.

Support engagement with post-secondary institutions, government, industry, and community organizations related to provincial initiatives.

Coordinate and support meetings, working groups, and project committees as required.

Assist with preparation of funding applications, grant documentation, and project proposals as required.

Other duties as required or assigned.

Skills and Competencies:

Excellent organizational and project coordination skills with the ability to manage multiple priorities.

Strong written communication skills and the ability to prepare reports and project documentation.

Strong analytical and problem-solving abilities.

Financial literacy with the ability to track project budgets and financial documentation.

Strong communication and collaboration skills with internal teams and external partners.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Explorer, Powerpoint) and internal tracking systems along with the willingness to learn new software programs.

Ability to adapt to changing priorities in a dynamic environment.

Strong interpersonal skills and the ability to build collaborative relationships.

Strong attention to detail and commitment to data accuracy.

Timely and accurate completion of administrative and project support deliverables.

Maintenance of organized, compliant, and accessible records and systems.

Ability to manage administrative tasks in a fast-paced, high-volume environment.

Ability to work independently and collaboratively in a fast-paced environment with minimal supervision.

Knowledge of privacy legislation (FOIP, PIPA) and commitment to confidentiality and ethical standards.

Cultural sensitivity and awareness, including an understanding of Métis culture and social, economic, and employment barriers faced by Indigenous individuals.

Qualifications:

Post-secondary education in project management, business administration, or a related field.

Minimum of 3–5 years of experience in project coordination, administration, or program support.

Experience supporting multiple projects and competing deadlines.

Experience working with contractors, consultants, and cross-functional teams.

Experience supporting community program or project implementation is an asset.

Experience working in a nonprofit organization is an asset.

Other Requirements: 

Ability to work a regular schedule of 8:30am-4:30pm Monday to Friday.

Ability to work evenings and weekends, as required.

Ability to travel throughout Alberta, as required.

Valid driver’s license and reliable transportation.

Submission of a clear Vulnerable Sector Police Information Check.

Rupertsland Institute (RLI) Offers:

A competitive salary with comprehensive benefits plan including life insurance, critical illness, health spending & more!

An opportunity to learn about Métis culture, history, and art.

Generous flex days and vacation time.

Meaningful work in a fun and supportive work environment.

Professional development and learning opportunities.

Other perks!

Apply online at https://www.rupertsland.org/work-with-rli/.

Métis applicants are encouraged to apply.

Rupertsland Institute thanks all applicants for their interest. Only applicants selected for an interview will be contacted. Please note that candidates who have been selected to move forward to the next stage of the recruitment process will receive an email to complete a short online one-way video interview. Should you have any concerns with completing the video interview, please reach out to Human Resources by responding to the email invitation. No phone calls please.