Proposal Specialist

Job Purpose

The Proposal Writer is responsible for creating compelling, persuasive, and high-quality proposals that help secure new business opportunities and support the company’s growth in the software development and IT services domain. This role involves close collaboration with cross-functional teams and leadership to craft winning responses to RFx opportunities and ensure consistency, accuracy, and impact in every submission.

Job Duties and Responsibilities

• Drive Opportunities: Identify and analyze RFx (RFI/RFP/RFQ/RFB) opportunities and collaborate with internal teams to shape effective proposal strategies.

• Proposal Development: Write clear, concise, and persuasive proposals tailored to various technical and business audiences.

• Collaboration: Work closely with subject matter experts across sales, technical, UX, product, and delivery teams, as well as internal stakeholders for key inputs and reviews.

• Quality Assurance: Ensure all proposals meet company standards for format, accuracy, and presentation while maintaining strict submission deadlines.

• Continuous Improvement: Maintain and enhance proposal templates, content libraries, and workflow automation tools for efficiency and consistency.

• Sizing & Pricing Support: Assist in effort estimation and pricing for small to medium app development and maintenance projects under the guidance of the Bids Lead.

Required Qualifications

Education

• Bachelor’s degree preferable in Computer Science, Information Technology, English, or a related field.

Experience

• 6-10 years of experience in proposal writing, preferably in software development or IT services.

Knowledge, Skills, and Abilities

• Excellent written and verbal communication skills with a strong command of English.

• Ability to write persuasively and adapt tone/style to suit different audiences.

• Proficiency in Microsoft Office Suite and Google Workspace.

• Familiarity with proposal automation tools and formatting best practices.

• Strong organizational and time management skills with the ability to manage multiple deadlines.

• Collaborative mindset with the ability to work effectively with diverse teams and leadership levels.

Preferred Qualifications

• Experience writing proposals for app development and maintenance projects.

• Exposure to workflow automation or no-code tools.

• Familiarity with RFx processes in Canadian or North American markets.

• Advanced proficiency in Microsoft Word or Google Docs formatting.

Working Conditions

• Work Arrangement: Fully remote, based in India.

• Reporting Structure: Reports to the Bids Lead.

• Work Hours: Must have a 2–3 hour overlap with Pacific Standard Time (PST) to facilitate collaboration with North American teams and leadership.

• Collaboration: Regular interaction with cross-functional teams across Canada and India.

Why Join Us

• Impactful Work: Your proposals will directly contribute to winning business and driving enterprise digital transformation.

• Collaborative Culture: Work closely with senior leadership, founders, and cross-functional teams across Canada and India.

• Career Growth: Access mentorship and structured development in proposal writing, solutioning, and business development.

• Global Exposure: Work with North American markets and cutting-edge public sector Projects.

Living AOT’s Values

Our values guide how we work, collaborate, and grow as a team. Every role at AOT is expected to embody and promote these values:

• Innovation: We pursue true innovation by solving problems and meeting unarticulated needs.

• Integrity: We hold ourselves to high ethical standards and never compromise.

• Ownership: We are all responsible for our shared long-term success.

• Agility: We stay ready to adapt to change and deliver results.

• Collaboration: We believe collaboration and knowledge-sharing fuel innovation and success.

• Empowerment: We support our people so they can bring the best of themselves to work every day.