Proposal Specialist (EMEA) -German Speaking

Role Summary

The Proposal Specialist supports EMEA sales and partner teams by owning and coordinating high-quality customer proposals and RFT/RFP/RFI/RFQ responses. The role blends strong project management with excellent writing and collaboration skills to produce accurate, compliant, and persuasive proposal content on time. You will act as a central hub, bringing together inputs from sales, technical teams, legal, pricing, services, and operations to deliver exceptional customer-facing documentation. For partner-led proposals, you will facilitate internal input and collaborate with the channel partner’s proposal team to ensure consistency and compliance with customer requirements.

Proposal & RFP Management :
• Lead the end-to-end development of direct manufacturer-led EMEA proposals and tender submissions.
• Coordinate and contribute to the development of partner-led EMEA proposals, RFP/RFI/RFQ responses, and tender submissions in collaboration with the designated proposal owner.
• Analyze customer requirements, compliance matrices, and evaluation criteria to ensure accurate responses.
• Build and maintain proposal schedules, stakeholder responsibilities, and review cycles to meet deadlines.
• Coordinate inputs from technical sales support, engineering, product management, finance, legal, and services.
• Ensure deliverables are complete, customer-ready, and aligned with Extreme Networks branding and quality standards.

Content Development & Optimization :
• Write, edit, and structure proposal content to be clear, customer-focused, and technically accurate.
• Tailor messaging to different verticals and customer needs, highlighting business outcomes and value.
• Maintain reusable proposal content, templates, and knowledge library to improve response speed and quality.
• Contribute to continuous improvement of proposal processes, tools, and best practices.

Stakeholder & Process Collaboration :
• Serve as a trusted partner to EMEA sales teams to drive deal velocity and proposal effectiveness.
• Facilitate review sessions (pink/red teams or equivalent), incorporate feedback, and manage version control.
• Track proposal performance and lessons learned to refine future submissions.
• Support internal reporting on proposal pipeline, win/loss trends, and response efficiency where needed.

Required Qualifications :
• University degree (Bachelor’s or equivalent) in Business, Communications, Engineering, IT, or a related field.
• Strong written and verbal communication skills, with the ability to translate technical concepts into compelling customer language.
• Fluency in English and German additional European languages are a plus (e.g., French, Dutch, etc.). Additional languages are a strong advantage.
• Demonstrated ability to manage multiple deadlines and stakeholders in a fast-paced environment.
• High attention to detail, strong editing/proofreading ability, and a commitment to quality.
• Confident using corporate collaboration tools (Teams/SharePoint or similar).

Preferred Qualifications :
• Experience in technical sales support, proposals, or bid management in the IT/networking/telecom sector.
• Familiarity with networking, cloud, security, Wi-Fi, or enterprise infrastructure solutions.
• Exposure to public sector or regulated-industry tenders within EMEA.
• Experience working with CRM/CPQ systems, proposal automation tools, or content libraries.
• Project management certification or formal training is a plus.

Key Competencies :
• Structured thinking & project ownership – you can break down complex RFPs and drive action.
• Customer-centric writing – clear, persuasive, and outcome-focused proposals.
• Cross-functional collaboration – comfortable working across cultures and time zones.
• Process discipline – you keep work organized, compliant, and trackable.
• Adaptability – handles shifting priorities without losing quality or momentum.
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