Proposal Specialist/Bid Manager

IFS is a billion-dollar revenue company with 7000+ employees on all continents. Our leading AI technology is the backbone of our award-winning enterprise software solutions, enabling our customers to be their best when it really matters–at the Moment of Service™. Our commitment to internal AI adoption has allowed us to stay at the forefront of technological advancements, ensuring our colleagues can unlock their creativity and productivity, and our solutions are always cutting-edge.

At IFS, we’re flexible, we’re innovative, and we’re focused not only on how we can engage with our customers but on how we can make a real change and have a worldwide impact. We help solve some of society’s greatest challenges, fostering a better future through our agility, collaboration, and trust.

We celebrate diversity and understand our responsibility to reflect the diverse world we work in. We are committed to promoting an inclusive workforce that fully represents the many different cultures, backgrounds, and viewpoints of our customers, our partners, and our communities. As a truly international company serving people from around the globe, we realize that our success is tantamount to the respect we have for those different points of view.

By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.

We’re looking for innovative and original thinkers to work in an environment where you can #MakeYourMoment so that we can help others make theirs. With the power of our AI-driven solutions, we empower our team to change the status quo and make a real difference.

If you want to change the status quo, we’ll help you make your moment. Join Team Purple. Join IFS. 

The Bid / Proposal Manager (Near-Shore) is a core member of the Global Bid Management organization and is responsible for end-to-end management of RFx responses for assigned regions outside North America (primarily EMEA and APJ).

This role owns the orchestration, governance, and delivery of compliant, high-quality RFx responses, ensuring alignment with IFS messaging, value proposition, and bid standards. The role works closely with regional Sales, Presales, Delivery, and Global SMEs, while leveraging centralized offshore execution support where appropriate.

This position is critical to scaling IFS’s global bid capability and ensuring a consistent, enterprise-grade bid experience across all regions.

Key Objectives:

The Bid / Proposal Manager supports IFS revenue and growth objectives by:

• Acting as the primary owner and driver of assigned RFx responses.
• Ensuring bids are delivered on time, compliant, and strategically aligned.
• Applying standardized global bid methodologies while accommodating regional nuances.
• Leveraging tools such as Responsive to drive efficiency, reuse, and quality.
• Serving as the escalation and coordination point across internal stakeholders.

Duties and Responsibilities include, but are not limited to:

Bid Leadership & Governance

• Act as the single point of contact for assigned bids
• Own the bid plan, timeline, and delivery strategy
• Lead kick-off, checkpoint, and review calls
• Establish and manage internal deadlines and dependencies
• Ensure adherence to global bid standards and processes

Content & Collaboration

• Coordinate SMEs across functional, technical, services, and corporate teams
• Dispatch and manage assignments using Responsive or approved tools
• Provide first-pass content for corporate, services, implementation, and technical sections where applicable
• Integrate responses from multiple contributors into a consistent, compelling narrative
• Tailor messaging based on prospect use cases and regional priorities

Tooling & Execution

• Set up RFx projects in Responsive, including structure, assignments, and workflows
• Leverage approved content libraries and templates
• Work with offshore execution resources for:• Project setup
• Content pulls and reuse
• Quality checks and formatting

• Maintain version control and compliance with RFx instructions

Strategic Support

• Partner with Sales to understand deal context and priorities
• Contribute to executive summaries, cover letters, and product overviews
• Participate in internal reviews and feedback cycles
• Support continuous improvement of global bid processes and assets

Qualifications:

• Experience supporting or managing complex RFx responses in an enterprise environment
• Strong understanding of enterprise software solutions (ERP, EAM, FSM, or related platforms)
• Excellent written and verbal English communication skills
• Proven project management and stakeholder coordination skills
• Experience working across global, matrixed organizations
• Working knowledge of proposal management tools (Responsive preferred)
• Strong attention to detail with a bias for action and accountability

Preferred Experience

• Prior bid or proposal management experience in a regional or global role
• Familiarity with shared services or offshore delivery models
• Experience with content management and structured knowledge libraries
• Exposure to enterprise sales cycles and complex deal environments

Behavioral Expectations

• High ownership mindset
• Comfortable leading without authority
• Proactive, organized, and resilient under deadline pressure
• Committed to quality, consistency, and continuous improvement

IFS expects all employees to conduct their activities equitably according to the IFS Code of Conduct, IFS Philosophy, and Policy as enunciated by the executive team and the President from time to time.

We believe that coming together as a community, in person, is important for innovation, connection and fostering a sense of belonging. Our roles have the right balance of remote and in-office working to enable flexibility for managing your life along with ensuring a real connection with your colleagues and the broader IFS community.

please note the  pay range for this role is 160kpln - 200kpln

In Industrial and Financial Systems Central and Eastern Europe Sp. z o.o., based in Warsaw, the Whistleblowing Procedure is in effect, outlining the methods for reporting legal violations, rules for accepting internal reports and taking follow-up actions, as well as the principles for protecting whistleblowers. Reports can be submitted through the application at https://report.whistleb.com/pl/ifs, available on the website https://www.ifs.com/.