Proposal Coordinator, Transportation

Join Egis, where your ambition meets unparalleled growth opportunities. As we continue to expand within Canada, we're looking for talented professionals like you to be a part of our innovative team. Imagine working alongside over 1,000 top-tier engineers, architects, and planners, all dedicated to shaping the future of infrastructure and development. 

At Egis, your skills and aspirations will find the perfect environment to thrive. Elevate your career with us and be a driving force in our exciting journey. 

Our values showcase everything we believe in: 

A Responsible Company - We care about people, and we care about our impact; acting responsibly wherever we work and whatever we do.   

A People-First Company - This is an environment of mutual respect where every team member matters, no matter who they are.  

A Creative Company - Creativity is in our DNA. This is the fuel that helps us tackle the major challenges of our time.   

We are seeking a highly organized, proactive and experienced Proposal Coordinator to support our Transportation division. This role is crucial for ensuring the smooth operation of division activities, managing complex schedules, and providing comprehensive administrative support. The position requires to be in the office 5 days a week (location Kingston, Ontario).  

• Assisting with proposals, including coordination and preparation.  
• Preparing Project Schedules for proposals using software such as Microsoft Project.  
• Completing various tasks to assist Division Managers and Office Coordinator.  
• Assisting with invoicing on a monthly basis.  
• Supporting Division Managers with financial metrics.  
• Working with spreadsheets related to proposals and financials.  
• Regularly updating corporate resumes.  
• Providing miscellaneous word processing support for general correspondence and other materials.  
• Daily sorting/filing of incoming project paperwork.  
• Creating project files.  
• Performing project and accounting related filing.  
• Ensuring staff are following filing guidelines.  
• Preparing packages for the courier.  
• Assisting with office safety inspections and requirements.  
• Providing onboarding assistance to new employees.  

• Post-secondary education in office administration.  
• Excellent verbal and written communication skills in English.  
• Minimum 3 years proposal writing related work experience.  
• Previous work experience within a fast-paced environment undergoing change would be an asset.  
• Excellent organizational and time management skills to respond to changing priorities and handling multiple tasks to support a large number of technical staff and managers.  
• Strong customer service orientation.  
• Ability to carry out detail-oriented tasks accurately and independently.  
• Highly proficient on computer software applications including Microsoft Word, Outlook, PowerPoint and Excel.  
• Willingness to work in a team environment, assisting team members and contributing to the overall objectives of the team.  

• University degree in Engineering, with an Ing. or P.Eng. designation preferred.
• At least 10 years of experience in engineering design, project management, or business development within the municipal sector.
• Demonstrated expertise in transportation infrastructure design and delivery.
• Experience leading and managing teams of professionals.
• Strong analytical, synthesis, and problem-solving abilities, coupled with a detail-oriented mindset.
• Exceptional communication skills and the ability to build and maintain strong relationships with clients and stakeholders.
• Proven organizational capabilities and a flexible, solution-driven approach to challenges.
• Fluency in both written and spoken English - French considered and asset.
• A valid driver’s license and access to a reliable vehicle.