Proposal Coordinator

Position Overview

We are seeking a highly organized, detail-oriented, and tech-savvy Proposal Coordinator to support the full lifecycle of proposal development while also contributing to content, messaging, and digital enablement efforts.

This role blends proposal coordination, writing/editing, compliance management, and business development support with emerging capabilities in AI-driven content creation, digital marketing alignment, and process automation.

The ideal candidate thrives in fast-paced, deadline-driven environments, is comfortable working cross-functionally, and is excited about leveraging AI and modern tools to improve proposal quality and efficiency.

Compensation $62k-$85k Depends on experience

Key Responsibilities

Proposal Development & Coordination

• Support the full proposal lifecycle from pre-RFP through submission
• Develop and maintain proposal schedules, compliance matrices, and outlines
• Coordinate proposal activities including kickoff meetings, color reviews, and final production
• Track deliverables, manage deadlines, and ensure timely submission of all proposal volumes
• Facilitate data calls and consolidate inputs from SMEs, subcontractors, and stakeholders
• Assist in coordinating editing, formatting, graphics, and desktop publishing

Content Development & Editing

• Write, edit, and proofread proposal content, including technical and past performance sections
• Develop compelling messaging aligned to win themes, client requirements, and evaluation criteria
• Support development of executive summaries, value propositions, and customer-facing content
• Ensure quality, consistency, compliance, and clarity across all deliverables
• Translate complex technical information into clear, engaging, and persuasive content

Compliance & Documentation Management

• Analyze RFPs, RFIs, and RFQs to ensure full compliance with solicitation requirements
• Maintain organized document repositories (SharePoint, proposal libraries, etc.)
• Ensure version control, formatting consistency, and adherence to proposal standards
• Manage templates, graphics logs, and documentation processes

Capture & Business Development Support

• Support opportunity tracking, pipeline management, and market research
• Assist with capture planning, including opportunity qualification and strategy development
• Research procurement portals (e.g., SAM.gov, GovWin) to identify opportunities
• Contribute to RFIs, white papers, and pre-proposal efforts
• Support development of content libraries and reusable proposal assets

AI, Automation & Process Optimization

• Use AI tools (e.g., ChatGPT, Claude) to support content development, research, and proposal strategy
• Identify opportunities to automate repetitive tasks and improve proposal workflows
• Support implementation of tools for scheduling, document management, and collaboration
• Recommend new technologies to improve efficiency, quality, and team output

Stakeholder Coordination

• Serve as liaison between Proposal Managers, Capture teams, SMEs, and subcontractors
• Coordinate cross-functional inputs from technical, pricing, contracts, and marketing teams
• Communicate timelines, risks, and status updates to leadership and stakeholders

Requirements:
Required Qualifications

• 2–8+ years of experience in proposal coordination, proposal writing, or business development support
• Experience supporting federal government (GovCon) proposals preferred
• Strong understanding of the RFP lifecycle and compliance requirements
• Excellent writing, editing, and proofreading skills
• Strong organizational skills with the ability to manage multiple deadlines
• Experience working in fast-paced, deadline-driven environments
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel)

Preferred Qualifications

• Experience with Shipley Method or similar proposal processes
• Familiarity with tools such as SharePoint, Zoho, or other proposal platforms (e.g., Loopio)
• Experience supporting capture activities or managing smaller proposals

Benefits:
MPF Federal is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. We offer a competitive compensation package including a competitive salary, medical benefits, PTO, holiday pay and more.