Property Administrator

We are seeking a highly motivated and detail-oriented Property Administrator. The Property Administrator  provides comprehensive administrative and operational support across a portfolio of industrial assets, ensuring efficient day-to-day property management and high-quality tenant service. This role supports financial processes including accounts receivable, accounts payable, collections, and invoice dispute resolution, while coordinating tenant move-ins and move-outs, maintaining accurate records, and managing vendor and tenant setup and compliance (including insurance tracking).The Property Administrator serves as a key point of contact for tenants, assisting with platforms such as Commercial Café, handling work order intake and follow-up, and coordinating vendor scheduling in alignment with Property Manager direction. Additional responsibilities include maintaining organized digital files, supporting property inspections, preparing commencement letters, managing vendor contracts, and overseeing office supply inventory .This position plays a critical role in maintaining smooth property operations, occasionally representing the Property Manager in meetings, supporting tenant engagement initiatives, and ensuring consistent execution of administrative processes across the portfolio

Key Responsibilities

DUTIES

Administrative support for the whole portfolio

A/R and A/P processing

Collections

Move in/out coordination

Assist Tenants with Commercial Café

Work Orders (Assist tenants and follow up)

Vendor Insurance

Tenant insurance

Vendor Set Up

Tenant Set Up

Administrative support for the whole portfolio

Set up files and information in BOX

Track property inspections and address internal work orders

Occasional property inspections

Filling in for a PM on occasional meetings when PM is unavailable

Tenant appreciation events

Vendor Contracts

Supply Inventory for both Management Offices

Creating Commencement Letters for PM review

Invoice Dispute Resolution

Set up vendor appointments for work orders as per PM

Qualifications & Requirements

Education

Bachelor’s Degree in Business, Finance, Real Estate, or other related fields of study is preferred.

Experience

Possess at least one  2 years of multi-tenanted asset management experience.

Technical Skills

Proficient with Microsoft applications (Word, Excel, Outlook, etc.) and Yardi Voyager.; Prior experience using Yardi Voyager is preferred.