Project Specialist

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.  We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top-15 private equity firms. 

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.                                                                                           

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. 

We’re driven by our Group purpose, to power people and possibilities.

THIS ROLE

This is not your typical Project Specialist role. Working as Project Specialist role for IQ-EQ will require you to have a womb to tomb mastery of project management methodologies to be applied to ongoing initiatives in IQ-EQ to ensure predictable and successful delivery. You won’t just be taking down the minutes of the meeting because you will need to have the vision and a thirst for change, transformation and continuous improvement. 

Project Management is not an easy job, therefore we need someone who is expressive and vocal in identifying and mitigating risks, directing the project and all stakeholders involved to successful delivery while maintaining a good working relationship with all participants. 

A proactive team player who initiates improvements at the same time adheres to the team’s standard methodology and governance processes. 

Responsibilities (how we will measure success) 

• Contribute to strategic growth and operational development of the Firm by managing a suite of projects ongoing throughout the IQ-EQ Group 

• Adhere to the team’s standard methodology and governance processes including use of approved templates and checklists  

• Responsible for all aspects of Project Management, including but not limited to; Initiation, planning, design, execution, monitoring and controlling including change control and project closure – ensuring predictable and successful delivery 

• Organizing and motivating project teams, directing the project and all stakeholders involved to successful delivery 

• Effective and Transparent communications ensuring the flow of information to all stakeholders involved 

• Ongoing contribution towards continuous development and improvement of Change Delivery methodologies, templates and checklists 

• Assisting Senior Project Manager in critical projects. 

Tasks (what does the role do on a day-to-day basis) 

• Define the scope of assigned projects in conjunction with the Project Sponsor 

• Devise the overall approach to delivering individual projects, making use of the internal methodology tailoring matrix 

• Preparation of project documentation in collaboration with Subject Matter Experts for example: 

• Project Initiation Requests 

• Project Initiation Documentation 

• Product and Work Package Descriptions 

• End Stage reports and Stage Gate Readiness Assessment Documents 

• Test Strategy, Plans and Scripts 

• Closure Reports 

• Determine objectives and measures that each project will be evaluated upon completion and track ongoing progress. Prepare related benefits assessments 

• Select, lead and motivate your project team both internally and externally, establishing a team culture within the assigned projects 

• Monitoring overall progress and use of resources, initiating corrective action where necessary

• Applying change control processes to control changes to the products ensuring that changes are made only with the agreement of appropriate named authorities 

• Managing project risks, including the development of contingency plans 

• Reporting through agreed lines on project progress through highlight reports and end-stage assessments, including option papers and recommendations 

• Manage a range of stakeholders from junior to senior level across all locations 

• Manage and monitor project budgets to ensure delivered within agreed budget 

• Adhere to internal project methodology and governance 

• Track all time spent on projects in NetSuite ensuring that resource time is also captured and monitored 

• Communication and engagement planning 

• Maintaining an awareness of potential interdependencies with other projects and their impact 

• Liaise with various departments to ensure Service Transition is successful, including the training team in relation to training needs arising from projects and related solutions 

• Production of closure reports, evaluating successes and challenges to enhance learning for your next project – ensure capture of lesson on the team’s central lessons log. 

• Support other departments as required within the confines of the Project Manager role 

• Undertake any additional reasonable duties as required the Firm

ABOUT YOU:

• 5+ years’ experience of end-to-end project management across a variety of different types of complex projects 

• Excellent organizational, prioritization, and interpersonal skills

• Comfortable communicating with diverse stakeholders including subject matter experts, peers, managers, customers, and suppliers 

• Can do attitude, ability to cope with tight deadlines, and working under pressure 

• Ability to take initiative and self-manage 

• Excellent presentation skills, both written and oral 

• A high degree of literacy in applications such as; MS Word, MS Excel, MS PowerPoint, MS Visio 

• Strong Excel and PowerPoint skills 

• Use of Project Management software 

• Ability to take a creative approach to resolve a range of issues 

• Project Management qualification 

• Fluent in the English Language 

Nice to have:

• Experience in operating within a firm that shares some of the following features: 

• Globally distributed teams 

• Financial Services 

• Fast-paced and rapidly evolving environment 

• Knowledge of or experience working in a Private Equity / Investor services industry 

• Degree level qualification 

• Technology project implementation 

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.