Project Specialist - eDS

Main responsibilities:

To ensure the format and submission-readiness validation of all documents that need to be prepared in the official Sanofi electronic Document Management System (eDMS) such as clinical documents, CTD, PSMF, etc. Perform compilation/publishing of documents and implement navigation required to submit dossiers to Health Authorities. The eDS works in close collaboration with the Sanofi teams responsible for the operational delivery of the documents.

Essential Job duties and responsibilities: 1) Propose technical solutions based on previous experience and expertise gained within the eDS role. 2) Strong and thorough knowledge of MS WORD functionality and advanced skills in using Adobe Acrobat. 3) Organization and Prioritization: Organize and prioritize workload/multiple requests to comply with agreed-upon timelines and ensure that Sanofi’s business needs are met. 4) Negotiation: Understand valid criteria for challenging various demands of users/customers. Be able to understand and identify priorities for the purpose of negotiating timelines. 5) Actively leads and develops Sanofi Global Hub operations activities. 6) Ensure new technologies are leveraged. 7) Follow-up with the Medical Writers and other contributors for performing submission readiness. 8) Provide 1-1 support to authors/contributors and eDMS Users. 9) Participate in the review of eDMS-related guides, as appropriate. 10) Coordinate work that is subcontracted to vendors/CROs, providing technical support to vendors, seeking/identifying solutions, facilitating interaction and exchange of information, and overseeing/managing vendor activities. 11) Collaborates effectively with internal members of Clinical Documentation, such as medical writers and record managers, as well as contributors from other functional areas, including (but not limited to) Regulatory, Pharmacology, Statistics, Clinical Leaders, and Project Leaders. 12) If require, eDS may act as an alliance with the project specialist to learn and develop the end-to-end process through Datavision, Matrix, approval/compliance tools (e.g., PromoMats, NAYA), or any contracting database.

•    People: 1) Maintain effective relationships with the end stakeholders (Medical scientific community) with an end objective to develop education and communication content as per the requirement. 2) Interact effectively with stakeholders in medical and pharmacovigilance departments. 3) Constantly assist medical regulatory writers in submission readiness activities, as required.

•    Performance: 1) Ensure electronic documentation/publication materials are delivered and stored as per agreed timelines and quality. 2) Perform format and submission-readiness validation of clinical documents. Publish/compile clinical documents that consist of multiple components. 3) Create clinical documents and “binders” (as applicable) in the Sanofi eDMS. Ensure conformity of clinical documents (e.g., naming conventions, and metadata within the eDMS). 4) Set links within documents (internal) and publish/compile clinical documents (including CSR, CO, and Clinical Summaries) as required, including review and confirmation of the feasibility of publishing/compilation of Micro plans (timelines), monitoring the availability of appendices, performing format and submission-readiness validation on appendices, compiling all documents in the required/correct order and performing format and submission-readiness validation on the publishing/compilation. 5) Electronically approve, within the eDMS, all clinical documents.

•    Process: 1) Support the delivery of projects in terms of resourcing, quality, timeliness, efficiency, and high technical standards for deliveries made by the medical writing group, including scientific documents and clinical/medical reports in the document management system/ approval-compliance. 2) Contribute to overall quality enhancement by ensuring high scientific standards for the output produced by the medical writing group. 3) Secure adherence to compliance procedures and internal/operational risk controls in accordance with all applicable regulatory standards. 4) Support Sanofi Regulatory in the contribution of submission-ready clinical documents for applications in electronic Common Technical Document (eCTD) format. 5) Support Medical Writers in the completion of the electronic Table of Contents (eTOC) dossier-planning spreadsheet. 6) Perform transversal activities, including identifying the need for eDMS user training, communicating the user needs, performing specific types of training, and participating in the development of new tools.

•          Stakeholders: Liaise with the Medical department to prepare relevant & customized deliverables.

About you

• Experience: 1-3 years of experience in the pharmaceuticals industry is preferred (electronic Documentation Specialist/ Project Management experience);        Industry experience should be within comparable sectors or roles (computer systems, electronic document management systems/ project specialist role).

• Soft skills: Stakeholder management; communication skills; and ability to work independently and within a team environment

• Technical skills: As applicable (Including but not limited to Knowledge of Clinical development, submission dossiers, and Sanofi procedures preferred, Awareness of Specific software tools such as eDMS, publishing tools, Acrobat (ISI Toolbox) and MS Office 365 environment are an added advantage)

• Education: Graduate / Post Graduate degree in life science preferred

• Languages: Communicate effectively in English (spoken and written)

Pursue progress, discover extraordinary

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