Project Sales Administrator

This is an exciting opportunity to join the Marshall White Projects team as a Sales Administrator, supporting the delivery of premium off-the-plan residential developments across Melbourne. You’ll play a key role in keeping campaigns, listings, contracts and client communication running smoothly, while working alongside a highly respected and collaborative team. 

About us 

Marshall White is one of Melbourne’s most recognised premium real estate brands, known for integrity, professionalism and exceptional client service. Within Projects, we specialise in marketing and selling premium residential developments and pride ourselves on providing a seamless experience for developers, purchasers and stakeholders throughout every stage of the campaign. 

We value people who are proactive, accountable, supportive and eager to learn, and we’re looking for someone who will bring those values to life every day.  Our unwavering commitment to excellence, innovation, and client service has earned us a reputation as one of the most trusted and respected brands in luxury real estate. These achievements are grounded in our core values:   

Integrity – We do what we say, and we do what’s right. 
Teamwork – We believe in winning together and thriving together. 
Professionalism – We strive for excellence in every moment. 
 

About the role 

As Sales Administrator, you will provide high-level administrative support to the Projects team and help manage the day-to-day coordination of sales campaigns. This is a varied role where accuracy, initiative and exceptional attention to detail are essential. 

Your responsibilities will include: 

Managing databases, stockists and purchaser records. 

Coordinating sales files, contracts and collateral. 

Supporting agents with appointments, campaign administration and reporting. 

Updating project profiles and online listings across portals. 

Liaising with vendors, project managers, legal representatives and purchasers. 

Preparing contracts, sold files and purchaser documentation. 

Assisting with EDMs, text communications, OFI uploads and campaign materials. 

Providing end-to-end client service and assisting with construction and variation updates. 

Supporting the wider Projects team with executive support and general administrative tasks. 

About you 

You are a highly organised administrator who thrives in a fast-paced environment and enjoys being part of a close-knit, high-performing team. You bring a polished, friendly and professional approach, along with the confidence to manage competing priorities and deadlines. 

To succeed in this role, you will ideally have: 

Previous experience in a busy administration or sales support role. 

Strong customer service and communication skills. 

Excellent attention to detail and accuracy. 

Advanced Microsoft Office skills and confidence working with databases. 

A proactive, can-do attitude and the ability to work calmly under pressure. 

Strong time management and organisational skills. 

A genuine team focus and willingness to support others. 

Experience in real estate, property or campaign administration is highly regarded. 

Why Marshall White 

At Marshall White, you’ll be part of a busy, dynamic and rewarding environment where your contribution is valued and your development is supported. We offer full training in our systems and procedures, the opportunity to build your skills further, and the chance to grow your career within one of Melbourne’s leading premium real estate groups. 

You’ll also enjoy: 

Working Monday to Friday. 

Being part of a respected, premium brand. 

A supportive team culture. 

Opportunity for long-term career development. 

Exposure to high-end projects and a leading market team. 

Apply now 

If you’re a polished administrator who takes pride in delivering exceptional support and service, we’d love to hear from you. 

Please note: Only shortlisted candidates who meet the required criteria will be contacted.  

Marshall White is an equal opportunity employer, committed to fostering a diverse and inclusive team. 

Recruitment Agencies: We are managing this role internally; there is no need to reach out.