Project Manager, Growth & Acquisition (Fixed Term)

Apollo.io is the leading go-to-market solution for revenue teams, trusted by over 500,000 companies and millions of users globally, from rapidly growing startups to some of the world's largest enterprises. Founded in 2015, the company is one of the fastest growing companies in SaaS, raising approximately $250 million to date and valued at $1.6 billion. Apollo.io provides sales and marketing teams with easy access to verified contact data for over 210 million B2B contacts and 35 million companies worldwide, along with tools to engage and convert these contacts in one unified platform. By helping revenue professionals find the most accurate contact information and automating the outreach process, Apollo.io turns prospects into customers. Apollo raised a series D in 2023 and is backed by top-tier investors, including Sequoia Capital, Bain Capital Ventures, and more, and counts the former President and COO of Hubspot, JD Sherman, among its board members.

About the Role

We’re hiring a highly organized, proactive Project Manager (Fixed Term) to run the operating backbone of our Growth & Acquisition team.

This role is equal parts project management, cross-functional operator, and executive leverage. You’ll partner closely with Growth leadership and stakeholders across Product, Engineering, Marketing, Sales, RevOps, CS, Finance, and Legal to bring structure to complex initiatives, turn ambiguity into action, and ensure high-impact work moves from idea to execution.

You’ll be responsible for the team’s operating cadence, cross-functional execution, and clear, exec-ready communication—ensuring leaders can stay focused on strategy and results.

This is a full-time fixed term role starting at 6 months, with potential for extension or conversion to a permanent role.

What You’ll Do

Run the Growth & Acquisition operating cadence

• Own weekly and biweekly team rhythms: agendas, pre-reads, notes, action items, follow-ups, and decision capture

• Ensure “what matters this week” is clear and commitments actually land

• Organize and facilitate:

• Weekly Growth & Acquisition team meetings

• Monthly culture meetups

• Planning and execution of the July Team Offsite

Program-manage cross-functional initiatives end-to-end

• Own planning → kickoff → execution → launch → readout for major initiatives, including but not limited to:

• Internationalization

• Product launches

• Strategic, high-impact growth initiatives

• Build and maintain integrated project plans with milestones, owners, dependencies, risks, and critical path

• Ruthlessly manage scope, timelines, and trade-offs to keep work moving

• Proactively identify blockers and risks; escalate early with options and recommendations — no surprises

Be the hub for cross-functional alignment

• Act as the primary point of contact for XFN partners (Product, Engineering, Marketing, Sales, RevOps, CS, Finance, Legal, etc.)

• Own cross-functional dependencies, surface misalignment early, and drive teams to resolution while keeping execution moving.

Executive communication & narrative packaging

• Turn messy inputs into clean, exec-ready outputs:

• Weekly leadership updates

• Monthly scorecards and business review materials

• Decision memos and “what changed / what we need” summaries

• Reduce ad-hoc pings by creating clear, trusted updates

Metrics, OKRs, and status reporting

• Ensure the team consistently tracks OKRs and key initiatives, providing clear editorial updates that explain progress and impact.

• Maintain lightweight dashboards and status updates highlighting progress, risks, asks, and next milestones

• Ensure every initiative has clear owners, success metrics, timelines, and documented outcomes

What We’re Looking For

• Proven experience in project management, preferably in a high-growth, cross-functional environment working with a growth and/or XFN product leader

• Strong ability to manage multiple projects simultaneously without losing attention to detail

• Exceptional cross-functional communication and stakeholder management skills; you can align teams without authority

• Highly organized, with a strong bias toward action and follow-through

• Comfortable operating in ambiguity and adapting quickly as priorities shift

• Ability to ruthlessly prioritize and make trade-offs to maximize impact

• Confidence running meetings, aligning teams, and holding owners accountable

• Experience working with OKRs, timelines, status reporting, and common PM tooling (Notion, Docs, spreadsheets, Jira/Asana, Slack)

Nice to Have

• Experience supporting Growth, PLG, Marketing, or Acquisition teams

• Familiarity with international expansion or product launch workflows

• Experience managing experiment-heavy roadmaps

• Experience planning team offsites or culture-building initiatives

• Prior experience as a contractor or in a fast-scaling tech company

Why Join Us

• High-impact role with visibility across key company initiatives

• Direct partnership with Growth & Acquisition and cross-functional leaders

• Potential to extend the contract or convert to a full-time role

• Collaborative, fast-paced, and growth-oriented team culture

We are AI Native

Apollo.io is an AI-native company built on a culture of continuous improvement. We’re on the front lines of driving productivity for our customers—and we expect the same mindset from our team. If you're energized by finding smarter, faster ways to get things done using AI and automation, you'll thrive here.

Why You’ll Love Working at Apollo

At Apollo, we’re driven by a shared mission: to help our customers unlock their full revenue potential. That’s why we take extreme ownership of our work, move with focus and urgency, and learn voraciously to stay ahead.

We invest deeply in your growth, ensuring you have the resources, support, and autonomy to own your role and make a real impact. Collaboration is at our core—we’re all for one, meaning you’ll have a team across departments ready to help you succeed. We encourage bold ideas and courageous action, giving you the freedom to experiment, take smart risks, and drive big wins.

If you’re looking for a place where your work matters, where you can push boundaries, and where your career can thrive—Apollo is the place for you.

Learn more here!