Project Manager, Design

At David Zwirner, we look to be an industry leader in our field, with our artists at the center of what we do. Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing seventy artists and estates. Home to innovative, singular, and pioneering exhibitions across a variety of media and genres. Active in both the primary and secondary markets, David Zwirner has helped foster the careers of some of the most influential artists today.

Who will work well with us:

• The ideal candidate is someone who is passionate and interested in the arts/larger creative arena or is eager to learn.

• We welcome all individuals entering the workforce, those moving into a new stage of their career or vocation, making a change, returning to work, and those wanting to learn and grow within the industry, to apply.

About the Opportunity

Project Manager, Design | $65k - 80k, commensurate with experience

David Zwirner is currently seeking a project manager who will be an integral member of the design team, helping to create elegant, innovative, and compelling work across various mediums, including print, digital, motion, and spatial. A key partner to Operations and Digital teams, the role is a critical part of our in-house Marketing Team — a team responsible for the visual and design direction of the gallery's many brand touch points including our digital communications, exhibitions, and galleries.

The Project Manager works independently under the supervision of the Design Director and collaborates with graphic designers, exhibition leads, organizational leads, gallery directors, and project managers globally to ensure high-quality and on-time delivery of collateral for exhibitions and gallery initiatives.

This position is part of the design team within the marketing department, which produces all graphics and collateral for exhibitions and other marketing initiatives–from out-of-home billboards to private events, digital campaigns, and exhibition signage— including assets for all galleries globally, as well as David Zwirner Books.

The Project Manager acts as a central point between the Design team, other departments, and external partners, ensuring projects are completed successfully, accurately, within budget, and on time. This role works closely with the Design Director, proactively scheduling timelines, coordinating and production, managing briefs, overseeing final asset delivery, organizing approvals with key stakeholders, managing vendors, and maintaining the design archive.

The ideal candidate will be highly organized, proactive, detail-oriented, and comfortable in a fast-paced environment. Candidates should thrive in collaborative environments, have strong communication skills, excellent written and presentation abilities, and deep knowledge of print and digital design workflows are essential.

What you’ll do:

• Maintain and update design team tasks and deadlines, track project progress, and communicate status, while maintaining timelines for delivery.

• Manage process for all gallery and exhibition marketing production needs (digital advertising, print advertising, social media, posters, vinyl, stationery, showcards, zines, brochures, stickers, bookmarks, product: caps, t-shirts, etc) which includes the proofing process to ensure all stakeholders approve proofs prior to production.

• Manage process and oversee all exhibition production needs (global signage, wall signage, vitrine copy, annotated checklists, front desk signage, etc).

• Manage budgets adhering to scope, timing, and approved budgets—inclusive of building estimates/projections, vendor payments & invoice processing, as well as budget tracking in tandem with the Marketing Assistant for master Marketing docs.

• Lead daily design team meetings, assessing progress on ongoing, upcoming, and completed projects.

• Lead weekly Marketing and Design meetings to align with wider Marketing leads and coordinators on ongoing, upcoming, and completed projects.

• Build strong relationships across teams gallery-wide.

• Liaison with key team leads and coordinators to ensure clarity of briefs, timelines, and deliverables.

• Support team with all administrative needs, including daily correspondence and scheduling of meetings for project delivery. (Internal reviews as well as external sign-offs)

• Support team in production-related processes — file hand-off to external parties, including scheduling deliveries, graphics installation, and invoicing with appropriate parties.

• Manage and build vendor relationships, finding new suppliers and vendors.

• Assign individual designer tasks and assignments in close collaboration with the design director.

• Maintain and develop new organizational structures within the Design Team to streamline internal and external communications, file management, production processes, and project tracking.

• Ensure and maintain an organized design server archiving.

• Organize post-mortems when necessary.

• Other related duties as determined by the Director

What we would like you to have:

• 3-5 years of relevant experience as a creative producer, project manager, or studio manager with experience supporting design teams.

• Excellent written and verbal communication skills.

• Strong organizational skills.

• Proactivity, initiative, and self-motivation.

• Experience in forming strong team relationships and client communications.

• Experience in working on brand design projects rolled out through print, digital, and physical initiatives.

• Experience managing freelancers and contractors working directly with designers, developers, and content teams.

• Ability to work independently and synthesize information concisely for managers and designers.

• Experience creating / finding efficiencies in the design / production process.

• Can maintain a fast, reliable, and high volume of projects necessary for global gallery needs.

• Ability to multitask.

• Curious and passionate about art and design, with a keen awareness of the evolving landscape of available tools, technologies, resources, and trends.

• Proficient in G-suite and Notion.

• Experience with Adobe Creative Suite and Figma is a plus.

• BFA or BA in Design or related creative field preferred.

What you will love about David Zwirner:

• David Zwirner has pioneered initiatives dedicated to the gallery’s long-standing commitment to kaleidoscopic storytelling, including: David Zwirner Online, David Zwirner Books, Dialogues, Utopia Editions, and Consignments.

• Premier Access - to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars.

• Staff-driven projects and fundraising initiatives. This includes David Zwirner's commitment to Galleries Commit.

• Benefits! Flexible workplace and commuter benefits, corporate memberships to museums, including the Whitney, MOMA, and others. Summer Fridays, generous PTO and leave, and family medical, dental, and vision benefits. 401K savings plan with automatic employer contributions.

Please submit a resume and cover letter, and be prepared to provide three (3) professional references upon request.

David Zwirner is an Equal Opportunity Employer. The Gallery is firmly committed to equal employment opportunities in all facets of its operations. The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.

If you need assistance in applying to a role, you may reach out to [email protected]. No calls or walk-ins will be considered for positions at David Zwirner.