Project Manager, Commercial Construction

About Kiln:

Kiln is a flex ­office and lifestyle brand. We deliver an exceptional experience that elevates the performance and lifestyle of our members through an ecosystem of people, products, places, and spaces. 

Kiln launched in 2018 with locations in Salt Lake City and Lehi, Utah. Today, we’ve grown to 21 hubs across the Mountain West, and we’re just getting started. As a leader in the flex-office movement, Kiln is shaping the future of hybrid work in the evolving landscape of commercial real estate.

Our Core Values

1: Human at the core 

2: Achieve & Celebrate Together

3: Thoughtful and with Purpose 

4: Always Evolving

5: Nothing short of Extraordinary

6: Scrappy & Ingenious

Our Mission

Our mission is to change the world within the workplace, elevating the quality of life for our members and enabling teams to build in new and creative ways. Our community lifts individuals, facilitates learning, and is creating a collective that is capable of things we cannot imagine.

Role Summary

Kiln is expanding across the western United States and over the coming years will engage in numerous new Kiln site construction and build projects.  In addition, Kiln will continue to upgrade and maintain its existing sites. The Project Manager, Commercial Construction, will oversee multiple projects simultaneously from end-to-end, with responsibility for delivering new sites and/or renovations on schedule, within budget, and at Kiln’s level of quality. This individual will also manage one or multiple Project Managers within the Build and Procurement Team, third-party architects, contractors, vendors, and other internal/external stakeholders. He/she will negotiate contracts, pricing and deadlines with suppliers and vendors; use risk management procedures to protect Kiln and its stakeholders; monitor and forecast projects, product and vendors to predict and account for financial fluctuations; and, constantly maintain budgets and communicate changes to stakeholders on project outcome.

Goals and Objectives

Delivery of new Kiln sites, on time and on budget

Delivery of renovation projects, on time and on budget

Ensure existing operating sites are always in good working condition 

Continued creative inputs into the Kiln product and build process

Prepare and perform projects for peak efficiency using the iron triangle, this includes managing and optimizing cost, time, and quality/experience

Manage GC relationships, owns bidding and pricing exercises, and owns every aspect of the project, managing with key partners in Kiln

Personifies Kiln’s core values and strives to achieve our mission

Key Relationships

Chief Growth Officer

External third-party architects, GCs, other contractors, and vendors/suppliers

Project Managers

Director of Procurement and Product

Buyers

Interior Designers

CFO

Landlord Partners

Major Responsibilities

Project Leadership: Lead and manage all aspects of assigned new Kiln location construction projects, ensuring alignment with project goals, timelines, and budgets. Provide clear direction and oversight to project teams, including site managers, subcontractors, and suppliers.

Client Management: Act as the primary point of contact on assigned projects for Kiln’s internal team and partners, addressing their needs, expectations, and concerns throughout the project lifecycle. Build and maintain strong relationships to foster trust and collaboration.

Planning and Scheduling: In partnership with the Kiln Design Team, architect partners, and general contractor partners develop detailed project plans and schedules, including timelines, milestones, and resource allocation. Monitor project progress and make necessary adjustments to ensure timely completion.

Budget Management: Oversee project budgets, including cost estimation, tracking, and financial reporting. Implement cost-saving measures and manage expenditures to prevent budget overruns.

Risk Management: Identify potential project risks and develop strategies to mitigate them. Proactively address any issues or challenges that arise to minimize impact on project outcomes.

Quality Assurance: Ensure all work meets quality standards and adheres to industry regulations, codes, and best practices. Conduct regular inspections and implement corrective actions as needed.

Documentation and Reporting: Maintain accurate project documentation, including contracts, change orders, and progress reports. Provide regular updates to stakeholders and prepare detailed reports for review.

Team Collaboration and Leadership: Foster a collaborative work environment, encouraging communication and teamwork among project team members. Mentor and support junior staff, promoting professional development and growth. 

Ideal Experience and Skills

2+ years working in the commercial construction industry

Experience with traditional office build-outs / tenant improvement

Detailed commercial construction project management experience

Analytical aptitude and expert proficiency in construction and financial analysis software

Creative thinker, with a product development mindset

Experience building teams, training and developing team members

Must have strong verbal and written communication skills

Exceptional organizational and multitasking skills, with comfort running multiple projects simultaneously

Willingness to travel to manage out of state projects, 25-35% annually

Demonstrate integrity, dependability, responsibility, accountability, self-awareness, work ethic, and empathy

Passion and understanding for Kiln’s mission and values

College graduate with a four-year degree preferred