Project Manager (All Levels)

Are you an organised and driven Project Manager with an interest in 3D, architecture and/or PropTech? Do you want to use your skills to help deliver high-profile projects from start to finish? If so, we’re looking for a Project Manager, from emerging talent to seasoned pros, to join our team.

This is a great chance to work in a fast-paced environment where you'll report directly to the Head of Production. You'll be responsible for making sure our production planning is executed seamlessly. You'll work on a variety of projects, gaining valuable experience and growing your skills with the support of a senior team. If you thrive on managing project timelines, fostering strong team collaboration and ensuring every project is a success, we want to hear from you.

What You'll Do

As a Project Manager, you’ll be the backbone of our studio, handling everything from initial planning to final delivery. You’ll be the go-to person for keeping projects on track, ensuring resource hours are managed effectively, and operations run smoothly.

Your core responsibilities will include:

• Project Planning & Preparation: Assist in the successful setup of high-profile projects. This includes understanding project scope, timelines and appointment terms. You'll be responsible for organising project kick-off meetings and initiating the project approach (systems, tools and communication channels) to ensure the wider studio is aligned with the agreed-upon scope.

• Project Infrastructure: Create and maintain digital platforms throughout the project development and execution. You'll ensure all documentation is secured and keep future and current projects up to date with the latest data and assets.

• Meetings, Scope & Backlog Management: Schedule and facilitate project meetings, including pre-planning sessions, sprints, stand-ups and stage gates. You'll work with Senior Leads to implement best practices for grooming and maintaining the project backlog and task list. You'll also be responsible for identifying any potential scope creep and helping to issue change requests.

• Resource Scheduling: Ensure our management tools (including Kantata) are updated with the correct team allocations. You will manage contractor availability, ensuring project hours are tracked accurately to maintain a robust link between production output and studio capacity.

• Team Performance: Drive, encourage and foster teamwork while effectively resolving conflicts. You'll work to remove obstacles and escalate issues when necessary. You'll produce status updates and monitor progress on all deliverables, preparing and presenting corrective action proposals where needed.

• Project Monitoring & Closure: In collaboration with the relevant studio talent, you will produce status updates and burndowns. You'll monitor progress to ensure jobs are completed on time and deliverables are met. At the end of a project, you'll be responsible for archiving project channels and ensuring all final signed-off deliverables are on the correct channels.

Requirements:
What You'll Bring

You are a highly-motivated Project Manager with a keen eye for detail and a knack for problem-solving. Whether you are looking to grow your career or bring years of expertise to the table, you pride yourself on delivery.

• Proven experience as a Project Manager or in a similar role within a digital production or agency environment.
• Exceptional organisational and communication skills with both internal and external stakeholders.
• A solid understanding of project management principles and tools (experience with Kantata or monday.com is a plus).
• A proactive mindset with the ability to anticipate and resolve issues.
• The ability to build strong relationships and support teams toward a common goal.
• A strong interest in architecture, 3D and/or PropTech

Benefits:
• 🧠 Mental Health & Wellbeing support through Ignite
• 📚 Great learning & development opportunities
• 📍Fun and collaborative office environment in Freemans Bay
• 🏄 Monthly health and wellness allowance
• ✨ Regular team events and social activities
• 🐶 Dog friendly office