Project Management & Administrative Assistant (Light Bookkeeping Focus)

About the Company
Our client is an innovative scientific research and development company focused on creating and commercialising new technologies. Their team is primarily made up of highly skilled researchers and engineers, working on government-funded projects that require precision, organisation, and strong operational support.

The Role
We are looking for a highly detail-oriented and proactive Virtual Assistant to support the operational side of the business. This is a varied role combining project coordination, administrative support, and light bookkeeping, working closely with leadership to ensure everything runs smoothly.
This position is ideal for someone who thrives in a structured, detail-driven environment and takes pride in producing accurate, high-quality work.

Key Responsibilities
Project & Operations Support
● Track project timelines, deadlines, and deliverables
● Ensure reports, invoices, and submissions are completed on time
● Assist with internal coordination across multiple projects

Administrative Support
● Manage emails, scheduling, and general correspondence
● Communicate with clients, suppliers, and partners professionally
● Handle day-to-day operational tasks and follow-ups

Light Bookkeeping
● Support with routine bookkeeping tasks (data entry, tracking expenses, etc.)
● Assist with organising financial data across projects
● Maintain accurate records in line with internal processes

Ideal Candidate:
• Extremely detail-oriented with a high standard for accuracy

• Strong written and verbal English communication skills

• Highly organised and able to manage multiple tasks simultaneously

• Comfortable working in a fast-paced, structured environment

• Proactive and able to work independently with minimal supervision

• Tech-savvy and quick to learn new systems

Technical Requirements:
• Experience with (or ability to quickly learn):

• ERP or accounting systems (e.g. ERPNext or similar)

• Microsoft Office / Google Workspace

• General project management tools

• Basic bookkeeping or financial tracking systems

Working Style & Culture:
• High attention to detail is essential — work must be accurate and complete

• Strong communication skills are critical for both written and verbal tasks

• You should be comfortable asking questions and clarifying requirements

• A professional, structured approach to work is key

Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$500 entry monthly raffle

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