Project Coordinator - TTMS

Aspire Software is looking for a Project Coordinator to join our team in Lebanon.

Here is a little window into our company: Aspire Software operates and manages wholly owned software companies, providing mission-critical solutions across multiple verticals. By implementing industry best practices, Aspire delivers a time sensitive integration process, and the operation of a decentralized model has allowed it to become a hub for creating rapid growth by reinvesting in its portfolio.

About the job:

To coordinate the delivery of a high volume of smaller concurrent projects across customer-facing and internal workstreams. The role requires a self-sufficient, organised individual who can manage multiple priorities, maintain accurate project records, and keep activity progressing with minimal supervision.

Key Responsibilities

• Coordinate multiple smaller projects from initiation through to completion
• Maintain project plans, trackers, timelines, and status updates
• Liaise with customers, internal teams, and suppliers to ensure projects remain on schedule
• Monitor actions, risks, issues, and dependencies, ensuring timely follow-up
• Prepare and maintain project documentation, records, and reporting
• Support project meetings, record actions, and track completion of agreed tasks
• Communicate clearly and professionally on project progress, blockers, and next steps
• Escalate issues where appropriate and resolve routine coordination matters independently
• Use AI tools to support administration, documentation, reporting, and answering technical questions from clients

Requirements:
• Previous experience in project coordination, administration, operations, or a similar role
• Strong organisational skills and ability to manage multiple tasks simultaneously
• Ability to work independently in a remote environment
• Strong written and verbal communication skills
• Good attention to detail and accurate record keeping
• Ability to prioritise work and follow tasks through to completion
• Confident using workplace systems and digital tools
• Practical use of AI tools such as ChatGPT, Copilot, or similar to improve efficiency and support day-to-day work

Desirable Skills and Experience

• Experience in a customer-facing project or service delivery environment
• Basic understanding of IT and networking infrastructure, including IP addressing, switches, routers, Wi-Fi, and connectivity
• Exposure to coordinating multiple concurrent smaller projects
• Awareness of project management methods or frameworks

Behavioural Competencies

• Self-sufficient and proactive
• Well organised and methodical
• Professional and dependable
• Solutions-focused
• Calm under pressure
• Comfortable working in a fast-paced environment

AI Capability Requirement

The role requires practical and confident use of AI as part of normal working practice. The successful candidate should be able to use AI tools responsibly to improve speed, quality, and consistency of work, including drafting communications, summarising actions, preparing project documentation, improving reporting, and helping answer technical questions from clients