Project Coordinator

Project Coordinator

Firma Contracting is a leading civil contracting company that works across western Canada. We currently have an exciting opportunity to work with our project management team as a Project Coordinator in Saskatoon. 

Reporting to the Project Manager, the Project Coordinator is responsible for the following primary areas: site reporting and project documentation, project liaison between project sites and offices, subcontractor approval / agreements, PO’s, vendor accounts, and document control support. The Project Coordinator is a collaborative team player, focused on the strategic objectives of the company through coordination of field and office activities, coordination of logistics, and project management administration.

Roles and Responsibilities Overview

Key roles and responsibilities of this position include:

Assist and coordinate with the Project Manager all aspects of managing the project;

Assist with the implementation of HSE and Quality management programs;

Assist with the management of all site documentation;

Act as a support to various levels of project management personnel including but not limited to superintendents, other managers, and foremen;

Ensure that all necessary resources including labour, materials and equipment to complete the work is available, well maintained where applicable and properly managed to ensure optimum performance;

Assist with the communication and liaise with superintendent(s), consultants, owners, contractors, subcontractors, suppliers, utility companies and any affected stakeholders as directed by the Project Manager;

Assist with carrying out purchase orders for various sites;

Assist with the review and approval of all subcontractor / subtrade, supplier, material and job cost invoices prior to payment being made;

Measuring, calculating and/or compiling and tracking daily, weekly and monthly quantities correctly for productivity analysis, payment, costing and forecasting purposes;

Assist with the review and proper cost coding of daily time and equipment field sheets as well as daily trucking information and timesheets;

Assist with the preparation (where applicable), distribution and tracking of all project management construction documents;

Manage project-related inquiries or escalations and provide appropriate responses in a timely manner

Assist with proper project quality management as per the contract documents and the quality control plan, preparation and submission of quality reports and follow up on deficiencies

Perform other duties as required by the Project Manager.

Qualifications Overview

Education

Ideally, we are looking for someone with (or in progress of getting) a degree in Engineering or CET diploma

We would also consider equivalent experience or accredited training programs

Experience

1+ years of project coordination experience is required

1+ years of quality control experience is required

Ability to read plans/blueprints and specifications 

Familiarity working on a construction site is an asset

Personable and great at building relationships

Proficient with MS Project and MS Office

Impeccable attention to detail

Highly organized and efficient with managing deadlines

Strong verbal and written communication skills