Project Coordinator

Project Coordinator

Arbutus Properties is a leading land developer, home builder, and commercial constructor, offering a dynamic work environment, attractive compensation and benefits package, and vast opportunity for advancement. We are currently seeking an experienced Project Coordinator with a strong work ethic, the desire to be part of a team, and the skills to advance some of the most exciting Residential and Commercial projects in the Saskatoon region.

As a member of our team, you will provide insight and innovative construction solutions to ensure the successful execution of our commercial and multi-family projects.

We offer competitive wages, great health and dental benefits, Healthcare or Lifestyle Spending Account, RRSP / TFSA matching, vehicle allowance, phone allowance, life insurance, paid training, discretionary bonus and more!

Summary

Reporting to the Project Manager, the Project Coordinator is responsible for the following primary areas: site reporting and project documentation, project liaison between project sites and offices, subcontractor approval / agreements, PO’s, vendor accounts, document control support and Project Manager assistance. The Project Coordinator is a collaborative team player, focused on the strategic objectives of the company through coordination of field and office activities, coordination of logistics, project management administration and documentation support.

Responsibilities

As the Project Coordinator responsibilities of this position include:

Assist with pre-planning and logistics of Saskatoon based projects for Arbutus;

Assist and coordinate with the Project Manager all aspects of managing the project;

Maintains project systems and procedures including master filing system, project billings, cost accounting, project delivery status and reporting;

Diligent with obtaining all daily/weekly reporting inputs from designers, field team and subcontractors / subtrades;

Work closely and have effective communications with the field personnel on the project to ensure all facets of the project are managed at maximum effectiveness and least cost;

Assist with the implementation of HSE and Quality management programs;

Assist with the management of all site documentation;

Attend and participate in all site meetings for safety, quality and client / subcontractor / subtrades meetings as they arise;

Assist with the development of a project risk management plan - participate in and be accountable for its implementation;

Act as a support to various levels of project management personnel including but not limited to superintendents, other managers, surveyors and field engineers;

Ensure that all necessary resources including labour, materials and equipment to complete the work is available, well maintained where applicable and properly managed to ensure optimum performance;

Assist with tracking the project schedule such that milestone and completion dates are met;

Assist with the communication and liaise with superintendent(s), consultants, owners, contractors, subcontractors, suppliers, utility companies and any affected stakeholders as directed by the Project Manager;

Assist with carrying out purchase orders for various sites;

Assist with the review and sign-off of all subcontractor / subtrade, supplier, material and job cost invoices prior to payment being made;

Measuring, calculating and/or compiling and tracking daily, weekly and monthly quantities correctly for productivity analysis, payment, costing and forecasting purposes;

Assist with the review and proper cost coding of daily time and equipment field sheets as well as daily truck haul cards and timesheets;

Assist with the preparation (where applicable), distribution and tracking of all project management construction documents (RFI’s, SI’s PCN’s, etc.);

Assist with documenting site activities and construction progress (diaries, written and oral correspondence, photographs, contract document logs, etc.);

Manages project-related inquiries or escalations and provides appropriate responses in a timely manner;

Assist with proper project close-out by ensuring all commissioning and testing is completed as per the contract documents and the quality control plan, preparation and submission of as-built drawings and addressing ALL deficiencies in a timely manner;

Perform other duties as required by the Project Manager.

Required Qualifications

Completion of an engineering degree or CET diploma is preferred

2+ years of project coordination experience is preferred

Ability to read plans/blueprints and specifications for building construction

Familiarity working with subtrades

Personable and great at building relationships

Proficient with Microsoft Office

Impeccable attention to detail

Highly organized and efficient with managing deadlines

Strong verbal and written communication skills