Project Coordinator

• Prepare monthly and weekly invoicing to Solutions and Service customers. Assist with the preparation and distribution of AIA formatted invoices and releases.
• Effectively communicate with Operations Managers, Project Managers, and Accounting regarding contract documents, change orders / other modifications, approvals, and any additional services related to billings.
• Liaising with clients to identify and define project requirements, scope and ensuring that clients’ needs are met as the project evolves.
• Monitor project progress and handle any issues that arise.
• Prepare and manage project specific COI’s and prelims.
• Work with Operations, Service and Accounting to facilitate client collections and cash application.
• Project entry into AX when a new project is booked.
• Schedule and prepare for job turnover meetings between Sales and Solutions, or between Solutions and Service.
• Assist with the monthly forecasting and reporting processes.
• Generate Purchase Orders and document goods receipt in AX.
• Receive incoming supplier/subcontractor invoices, verify accuracy and readiness to pay with Project Manager, and assist Accounting team with processing for payment.
• Assist the RMA process.
• Assist with the administration of the master labor schedule.
• Finalize project close-out documents (Warranty Letters, As-Built, O&M documents).
• General administrative and office support for Division staff.

Requirements:
• Associates degree, including college courses in accounting or business preferred.
• Intermediate to advanced computer literacy, including experience with ERP/IT systems – Dynamics AX experience preferred.
• Displays strong written and verbal communication skills, as well as strong organizational skills.
• Ability to work independently, take initiative, manage priorities, and see projects through to completion.
• Working knowledge of basic accounting functions (AP, Percentage of Completion method) and ability to coordinate with multiple internal departments (including Operations and Accounting).

Pay Rate: $33-$38/hr. DOE.

Benefits:
Medical Insurance

Dental Insurance

Vision Insurance

Basic Life Insurance

Voluntary Life Insurance

Short Term & Long Term Disability

Paid Vacation

Paid Sick Time

Paid Holidays

401K with Company match

Pre-Employment Requirements:
All offers of employment are contingent upon successful completion of applicable pre-employment screenings, which may include a background check and drug screening, conducted in accordance with applicable federal, state, and local laws. Positions where driving is an essential function will also require a satisfactory Motor Vehicle Record (MVR).

Work Authorization:
Candidates must be authorized to work in the United States.

Agency Submissions:
Albireo Energy does not accept unsolicited candidate submissions from third-party recruiting agencies. Candidate ownership will only be recognized when submitted under an active, authorized agreement and through our official Applicant Tracking System. Submissions received without a prior agreement will be considered the property of Albireo Energy.

Albireo Energy is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.