Project Coordinator

Role: Project Coordinator

Location: Philadelphia, PA

Duration: 6+ months

Job description

The Project Coordinator will support the PMO by providing administrative support, technical assistance on tools, and lite project support to staff.

Responsibilities:

• Assist with the development of the Mid-Level/Enterprise Toolkit

• Maintain the Lite Toolkit

• Create monthly project reports and dashboards

• Provide training and support to clients and staff on project management software

• Assist staff and members of the University community with lite projects

• Schedule meetings, create agendas and minutes

• Support Project Managers and Team Leads

• Process and prepare vendor invoices for approval and payment

• Monitor budget, reconcile accounts, investigate and resolve discrepancies and keep track of all expenditures

• Help create and maintain comprehensive project documentation, plans, and reports

• Coordinate with project team to ensure proper organization of files and paperwork as well as communication to business contacts

• Maintain a proper project file system

• Work with project manager and team leads to update project plans, risks and issues

• Provide updates for project status reporting

• Review timesheets

• Assist with data collection

• Plan for meeting or training space and related logistics

Required skills:

• Strong analytical, organization, project management, communication, teamwork and interpersonal skills

• Able to foster working relationships with the team.

• Strong verbal and written communication skills with the ability to work independently and maintain confidential information

- Ability to manage multiple tasks and shifting priorities in a very high-paced environment

• Analytical problem-solving and decision-making skills

• Ability to work independently with minimal supervision

• Self-motivator, detail oriented, and willingness to adapt to department needs. - Strong commitment and teamwork skills

• Proficient in Microsoft applications Word, Outlook, PowerPoint, Excel, and willing to learn other tools.

• Fast learner and attention to details

- Demonstrate dependability with proper work schedule and completing tasks.

• Demonstrate attention to detail in projects and in every day assignments.

• Ability to work and interact well with all levels of Faculty/Staff, Administration, Senior Administration, and the general public.

All your information will be kept confidential according to EEO guidelines.