Project Coordinator

We have an exciting opportunity for a motivated and detail-oriented Project Coordinator to join our Ports & Marine team in Halifax, NS!

As a Project Coordinator, you will play a pivotal role in supporting the day-to-day operations of our Ports & Marine team to keep priorities aligned, information flowing, and commitments tracked. You will coordinate schedules, resourcing needs, internal workflows, and client-facing deliverables across the department, while supporting Project Managers (PMs) to develop and maintain project schedules, budgets, scopes, change orders, and other key project administration tasks throughout the project lifecycle.

This position is ideal for someone who thrives on collaboration, organization, and proactive follow-through. You will work across multiple teams and service lines, supporting both internal coordination and external communications, while helping maintain consistent document management, reporting, and administrative processes that enable the department to deliver high-quality work. Your efforts will be crucial in maintaining the flow of project documentation, making you an essential part of our project success.

Experience with various project delivery methods, including Design-Bid-Build, Progressive Design-Build, Public-Private Partnerships, and Integrated Project Delivery would be considered an asset.

Your key responsibilities:

Coordinate department priorities, schedules, and resourcing needs in partnership with team leads,

Coordinate day-to-day departmental communications to keep work moving and priorities clear across teams,

Plan and coordinate team meetings, workshops, and client touchpoints; prepare agendas, capture minutes/decisions, and track action items to closure,

Lead document control and SharePoint administration for the department; maintain templates, file structures, and version control, and support health and safety and quality documentation compliance,

Maintain department trackers and registers (e.g., deliverables, actions, correspondence, and key dates) to support consistent follow-up and reporting,

Support department financial administration (purchase orders, invoicing coordination, AP/AR follow-up, and cost tracking) and prepare periodic status reporting for leadership,

Support proposal development with the technical team to meet client requirements,

Your capabilities & credentials:

Post-secondary diploma or degree or equivalent education and experience;

Have Minimum 3 years’ experience (5+ years preferred) working in a project environment and an excellent understanding of project administration;

Previous relevant experience in engineering industry would be an asset;

Ability to adapt to changes and re-evaluate priorities, multi-task, and manage time wisely;

Strong organizational and interpersonal skills;

Strong communication skills (written and spoken), including report writing and editing abilities; and

Strong computer skills including Microsoft Suite (Outlook, Word Excel, MS Project).

What we can offer you:

A competitive compensation package effective on your first day of employment:

Comprehensive health and dental benefits

CAAT Defined Benefit Pension Plan with employer contributions

Generous vacation allowance commensurate with experience

Maternity or Parental leave top-up

Health spending account

Wellness incentive

Membership dues reimbursement

Education and lifelong learning subsidization

Community volunteering incentive

Employee Family Assistance Program

Public transit subsidy

In addition to the above benefits, we offer:

Flexible hours and locations to support work/life balance;

Ability to work paid overtime and bank time-in-lieu for future use;

Diverse team with a wide range of experience and expertise;

Exposure to a variety of projects;

Support to develop skills and pursue projects related to your own interests;

Collaboration between multiple disciplines and levels of expertise;

Mentoring opportunities to foster your personal and professional development;

Accessible and central offices in Atlantic Canada and Ottawa; and

Access to training opportunities in areas ranging from technical development to leadership skills.

About Us

At CBCL our purpose is to create a positive and lasting impact on people and our planet. As an employee-owned firm, at CBCL, our people are everything. We are committed to promoting inclusivity and diversity for a workplace where everyone can thrive, and we build long-term relationships with our clients while providing them with innovative solutions.

We have earned recognition as one of Canada’s Top 100 Employers and one of Canada’s Best Managed Companies. Our multitalented group of professionals offer consulting in the Infrastructure, Water and Wastewater, Buildings, Industrial, and Earth and Environment sectors. We value our people, our communities, and our history and look forward to continuing our steady growth.

Along with our commitment to reducing our carbon footprint corporately, CBCL develops and implements sustainable engineering solutions that respect the current social and environmental impacts, as well as future implications of our designs.

CBCL operates from its offices in Halifax and Sydney, NS; Charlottetown, PE; Saint John, Fredericton and Moncton, NB; St. John's, NL, and Ottawa, ON.

CBCL Limited strives to provide a diverse workplace that is inclusive, accessible and celebrates individuals and what makes us unique. We are proud to be an employer partner with the Canadian Centre for Diversity and Inclusion and Pride at Work.

We are committed to creating an inclusive and accessible workplace for all. If you require accommodations at any stage of the recruitment or interview process, or while working with us, please email [email protected]. We will work with you to meet your needs in a respectful and timely manner.

Our goal is to ensure every candidate has a fair opportunity to demonstrate their abilities. We value diverse perspectives and are dedicated to removing barriers that may prevent individuals from thriving in their roles.

We thank all applicants for their interest, but only those applicants who are selected to interview will be contacted.