Project Coordinator/ Executive Assistant

Assist World

South Africa Remote part_time

Posted: March 27, 2026

Required Skills

Job Description

About the Role
We’re hiring a highly organised, detail-driven Project Coordinator/ Executive Assistant to workdirectly with the founder of a fast-growing AI consultancy.
This is a hybrid role combining project management, operations support, and lightQA/testing. You’ll play a key role in keeping client projects on track, coordinating with globalteams, and ensuring everything runs smoothly behind the scenes.
If you’re tech-savvy, proactive, and confident working with clients and vendors — this is ahigh-impact opportunity with real growth potential.
What You’ll Be Doing
Project Management & Coordination (Core Focus)● Plan, organise, and track multiple client projects end-to-end● Coordinate with engineers, vendors, and stakeholders across different time zones● Build and manage project timelines, tasks, and deliverables● Follow up consistently to ensure deadlines are met● Suggest and implement project management tools and workflows (e.g. Monday.com,Asana)
Operations & Administrative Support● Assist with contracts, invoicing, and general business operations● Support day-to-day organisational tasks for the founder● Help streamline internal processes and improve efficiency
QA Testing & Delivery Support● Test internal tools and client deliverables using clear guidelines● Identify bugs, issues, or inconsistencies before delivery● Ensure a high standard of quality across all outputs

Client & Vendor Communication● Join client calls and support ongoing communication● Manage external vendors and ensure accountability● Act as a reliable point of contact across projects

What We’re Looking For:
● Strong project coordination or project management experience● Extremely detail-oriented and organised● Confident communicator (written & verbal)● Comfortable working in a fast-paced, startup-style environment● Tech-savvy with the ability to learn new tools quickly● Proactive mindset — not afraid to ask questions or suggest improvements● Ability to manage multiple priorities without dropping the ball

Nice to Have:
● Experience with tools like Slack, Monday.com, Asana, or similar● Exposure to AI tools (e.g. Claude, ChatGPT)● Previous experience in agencies, tech, or consulting environments● Experience working with remote or international teams

Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$500 entry monthly raffle

NO TRACKER. NO PROBLEM

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