Project Coordinator

The Project Coordinator is the operational backbone of QSIC's hardware deployment program. You keep rollouts on track across multiple retail locations. Managing timelines, suppliers, installers and Salesforce data with precision.

You don't wait to be asked. You spot a risk before it becomes a problem, flag it, and fix it.
This is a role for someone who thrives on detail, owns their systems, and can hold many threads at once without dropping any.

What You'll Do::
Deployment Coordination
• Coordinate end-to-end hardware rollouts across multiple retail locations simultaneously
• Track store readiness, manage installation scheduling, and align logistics with field teams
• Liaise with suppliers and installer partners to keep timelines on track
• Anticipate delays, surface risks early, and drive resolution without waiting for escalation

Systems and Data (Salesforce)
• Own project records in Salesforce — keeping data clean, current, and actionable
• Use the system proactively to surface insights, not just report status
• Partner with the Support team to action on tracking data directly — minimal oversight required
• Build and maintain dashboards or views that give the broader team visibility at a glance

Operational Depth
• Understand hardware and supply chain dependencies — manufacturing lead times, shipping windows, site readiness
• Communicate confidently with external stakeholders: suppliers, vendors, installation crews
• Identify small issues before they compound across a rollout
• Maintain accurate project documentation and status reporting throughout each deployment

What We're Looking For::
Systems Rigor
– Keeps Salesforce data clean and up to date — this is non-negotiable
– Uses the system ahead of problems, not in response to them
– Turns tracking data into insights and acts on them with the Support team
– Experience with CRM or project management platforms at a meaningful depth

Operational Depth — Hardware / Supply Chain
– Understands the dependencies behind a hardware deployment: manufacturing, freight, site readiness
– Knows how to read a delay before it lands — and has a plan when it does
– Comfortable speaking directly with suppliers, vendors, and installer teams
– Background in environments where software and physical infrastructure intersect

Detail and Follow-Through at Scale
– Can run many rollouts simultaneously without losing the thread on any of them
– Catches the small things: a missing confirmation, a timeline inconsistency, an unresolved dependency
– Doesn't need reminding. Closes loops independently.
– Calm under pressure; brings structure to ambiguity

Fluency in Spanish is preferred

Industry Experience::
We're looking for someone who has worked in environments where hardware meets
logistics: retail fit-outs, IoT deployments, AV or tech installations, supply chain
coordination, or similar.

If you've wrangled a multi-site rollout and kept it on rails, this will feel familiar.

About QSIC
QSIC uses Audio and Intelligence to redefine the value of in-store for retailers and brands.

We deploy smart audio systems across retail networks globally — turning the in-store environment into a measurable media channel.
We're a team that moves fast, builds things that actually work, and takes the work seriously without taking ourselves too seriously. We value honesty, invention, and people who own their corner.