Project Coordinator

At MacKay Contracting Ltd., we don’t just build projects — we build communities. For 40 years, we’ve delivered complex civil construction and mining infrastructure projects across Western Canada. Our team takes pride in tackling the work others avoid, while maintaining the highest standards of safety, integrity, and performance.

As we continue to grow, we’re looking for a Project Coordinator who can help keep our operations organized, connected, and running efficiently.

Position Summary

The Project Coordinator plays a key role in supporting our project teams by coordinating planning activities, managing administrative functions, and ensuring clear communication between field operations, head office departments, and our clients.

Based in Cranbrook, BC, this role works closely with operations leadership and project teams. The position is essential in maintaining the organization, communication, and documentation that allows our projects to run smoothly and efficiently.

Location & Schedule

This position is based in Cranbrook, BC, working Monday through Friday from 8:00 a.m. – 5:00 p.m. Occasional pre-approved overtime or schedule adjustments may be required during peak project activities, such as payroll processing weeks or major project milestones.

How You’ll Contribute

Project Coordination & Planning

Coordinate project planning activities including scheduling of personnel, equipment, and materials

Support project communication between field teams, management, and clients

Assist with project meetings, documentation, and progress tracking

Attend client and internal project meetings when required

Conduct occasional site visits to support project teams and gather information

Project Administration & Reporting

Manage daily project time and progress entries

Support project cost tracking including invoicing preparation, purchase order monitoring, and review of project tracking reports

Review and assist with time entries and project billing reports

Maintain project documentation and ensure records are organized and accessible

Safety, Compliance & Documentation

Coordinate with the Safety team regarding PPE requirements and safety supplies

Assist Safety and HR departments with document control including scanning and electronic filing of training and incident records

Assist with coordination of employee training including equipment checkouts, Worker Performance Audits (WPA), Operator Skill Verifications (OSV), and certification renewals

Personnel Coordination

Coordinate staffing needs with operations management and communicate requirements to HR through Personnel Requisition forms

Maintain communication with HR regarding employee leave, attendance, or policy-related concerns

Additional Duties

Perform other administrative and coordination tasks as required to support operations and project success

What You Bring

A proactive mindset with strong initiative and a positive attitude

Excellent communication skills with the ability to work effectively with internal teams, field crews, and external clients

Strong organizational, time management, and prioritization skills

Ability to manage multiple tasks and deadlines in a fast-paced environment

Strong computer skills including Microsoft Word, Excel, Outlook, and Teams

Experience preparing reports and organizing project documentation

Working knowledge of mining and/or civil construction operations is considered an asset

Ability to follow and provide clear written and verbal instructions

High level of integrity, professionalism, and accountability

Consistent attendance and punctuality

Requirements

Valid Class 5 Driver’s Licence with a clean driving record

Industry-related certifications may be required depending on project need

What We Offer

At MacKay Contracting, we recognize that our people are the foundation of our success. We are proud to offer a comprehensive compensation and benefits package including:

Competitive Wages – Based on experience and industry standards

Overtime Opportunities – Available in accordance with project needs

Comprehensive Benefits Package – Extended health and dental coverage after 90 days of employment

RRSP Matching Program – Helping you plan for your future

Deferred Profit Sharing Plan (DPSP) – Share in the success of the company

Supportive Team Environment – Work with a team that values safety, integrity, and professional growth