Project Coordinator

The New York State Environmental Facilities Corporation (EFC), a public benefit corporation, aids local governments and other eligible applicants throughout New York State to undertake critical water quality infrastructure projects by providing access to low-cost financing capital, grants, and expert technical assistance.

EFC is committed to fostering an inclusive workplace that values respect, diversity, and the unique perspectives of all individuals.  To support our employees, EFC provides an outstanding benefits package similar to that offered to New York State employees. Our total compensation package includes, but is not limited to, leave benefits (Paid Parental Leave, 13 holidays and paid vacation, sick, and personal leave); a comprehensive health insurance program including medical, prescription drug, dental, and vision plans; and membership in either the NYS and Local Retirement System, which is a defined retirement plan, or the Voluntary Defined Contribution Program.

Position Description

Under the direction and supervision of the Unit Manager, the Project Coordinator provides programmatic and project support for the New York Clean Water State Revolving Fund (CWSRF), Green Innovation Grant Program (GIGP) grants, and other financial assistance programs that that fund water quality infrastructure projects through state and federal sources. 

Primary responsibilities include: assisting clients during the application and grant execution process; supporting financial and project reviews s; communicating program requirements; coordinating meetings and communications with internal divisions and external stakeholders including municipal officials, the public, regulatory agencies, and various State and Federal agencies; and preparing, tracking and analyzing data. Specific responsibilities may vary depending on the assigned unit within the Engineering Division.

Essential Duties

Establish and maintain working relationships with municipal officials, consulting engineers and others regarding contracts and other documentation and provide assistance from initial project planning and development through construction completion and project closeout.

Review documentation, including engineering reports, application-related information, and contracts, for completeness and adherence to project and program guidelines.

Prepare and maintain electronic files pertaining to projects and programs.

Assist Unit Manager in tracking unit and staff workload.

Track and monitor projects and programs using databases, spreadsheets, and other tools, produce standard and ad-hoc reports and recommend tracking adjustments, as necessary.

Research and compile information about projects and programs and distribute it to appropriate managers and staff.

Collaborate with other EFC divisions as necessary.

Assist in preparing correspondence to staff, municipal officials, and other outside entities regarding the financing and grant process.

Assist in preparing presentations, coordinating mailings, and responding to program related correspondence via telephone and electronic mail.

Attend project meetings and conduct routine construction site visits independently or in coordination with EFC engineers, as assigned, and conduct follow-up as necessary to close out the site visit.

Qualifications

Associate’s degree and at least two years of relevant experience in project planning for capital construction, implementation, securing financial assistance for local governments or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as determined by the Corporation.

Advanced experience with Microsoft Excel is required.  Applicants should highlight their proficiency in tables, sorting, filtering, data validation, and complex formulas like VLOOKUP in their cover letter and/or resume.

Must possess a valid driver’s license as travel is necessary to conduct meetings and site visits across the state.

Knowledge/Skills

Demonstrated ability to work independently and manage multiple assignments in a deadline-driven environment.

Detail-oriented with strong organizational, planning, time management, and problem-solving skills.

Highly proficient in Microsoft Office products, especially Excel and Word, and the ability to work with a database.

Ability to adhere to established protocols, contribute to process improvements, and identify operational risks

Understanding of basic mathematical principles and financial calculations.

Strong verbal and written communication skills and an ability to interact with people of diverse backgrounds and experiences in a professional manner.

Ability to develop and maintain common office filing systems and processes and adhere to departmental routines and lead the information sharing and storage practices.

Proficiency with the use of office equipment including computers, copiers, scanners, etc.

Knowledge of methods, materials, and terminology used in the planning, design, and construction of municipal infrastructure projects is preferred.

Working Conditions and Physical Abilities

Work is performed in an office setting, with extended periods of sitting and fine motor skills required for computer use. 

Application Requirements and Related Information

Salary will be based on experience and qualifications, as well as market and business considerations.

Employees may request to telecommute up to two days per week after the completion of their training period.

In compliance with Public Law 99-603, candidates selected for appointment must provide, within three (3) business days of the employee’s first day of employment, an original copy of documentation proving citizenship and/or legal right to work in the United States.

It is the policy of the State of New York and EFC to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, physical or mental ability, national origin, gender, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record, unless based upon a bona fide occupational qualification or other exception.

All individuals with disabilities are encouraged to apply to positions that they are qualified to perform. It is the policy of EFC to provide qualified persons with disabilities an equal opportunity to participate in and receive the benefits, services, programs, and activities of EFC, and to provide such persons with reasonable accommodations and reasonable modifications as are necessary, to enjoy such equal opportunity, including accommodations in the recruitment process.

EFC will provide reasonable accommodation to ensure effective communication of information to individuals with disabilities. If you need an auxiliary aid or service to make this information available to you, please contact EFC’s Human Resources Office at (518) 486-9267.

It is the policy of EFC to provide reasonable accommodation for religious observers.