Project Coordinator (AEC/Retail Construction)

About Us:

Founded in 2013, Planitar Inc. is the maker of iGUIDE, a proprietary camera and software platform for capturing and delivering accurate floor plans, immersive 3D virtual tours and extensive property data.  
 

iGUIDE is the most efficient system to map interior spaces and features accurate floor plans, measurements, and reliable property square footage. By integrating floor plans and visual data, iGUIDE provides an intuitive and practical way to digitally navigate and explore built environments. Visit www.goiguide.com for more information.  

About the Role: 

We are looking for a proactive and driven Project Coordinator to support our Project Management team in delivering high-quality solutions to our Architecture, Engineering, and Construction (AEC) clients. This role will work closely with the Project/Account Manager to ensure projects are executed smoothly, deadlines are met, and client expectations are exceeded. 

The ideal candidate is hungry to learn, eager to take initiative, and comfortable stepping up to keep projects moving forward. You’ll assist with scheduling, communication, documentation, and technical coordination while building skills in project management and client services. 

Key Responsibilities:  

Project Support 

Scheduling & Coordination: Take initiative in supporting project planning and scheduling, ensuring timelines, deliverables, and tasks are clearly documented and communicated. 

Documentation: Maintain accurate project records, including client requirements, project updates, and status reports. 

Task Tracking: Proactively monitor progress of assigned tasks and follow up with internal teams to ensure deliverables stay on track. 

Issue Escalation: Spot potential risks or delays early and flag them to the Project Manager for resolution. 

Client & Team Support 

Communication: Assist with preparing client updates, meeting notes, and follow-up communications. 

Client Support: Be a responsive and dependable point of contact for day-to-day client needs under the guidance of the Project Manager. 

Cross-Functional Coordination: Work closely with sales, drafting/operations, training and product support teams to ensure seamless project execution. 

Technical Support 

Product Familiarity: Build a working knowledge of Planitar’s product offerings to better understand client use cases. 

AEC Exposure: Learn to interpret CAD drawings and spatial planning documents to support project delivery. 

Quality Checks: Assist with preliminary quality reviews of deliverables to ensure accuracy and completeness. 

Desired Qualifications and Skills:  

1–2 years of experience in project coordination, client services, or a related field (co-op or internship experience considered). 

A self-starter with a proactive, “get it done” attitude who thrives in fast-paced environments. 

Hungry to learn and grow within the AEC and managed services space. 

Exposure to architecture, engineering, construction, or related industries preferred. 

Familiarity with reading CAD drawings and/or spatial planning is an asset. 

Strong organizational and time-management skills with the ability to handle multiple tasks simultaneously. 

Excellent communication and interpersonal skills, with a collaborative mindset. 

Proficiency with project management and productivity tools (e.g., Excel, Asana, Jira, or similar). 

Interest in developing technical knowledge of building design, floor plans, and project workflows. 

Benefits of the Role: 

Flexible comprehensive health benefits plan & spending accounts 

Learn and grow through exposure to AEC client projects, technical processes, and managed services delivery. 

Work closely with experienced project managers, sales, and operations teams. 

Play a key supporting role in ensuring smooth project delivery and client satisfaction. 

Opportunity to grow into more senior project management or client-facing roles.