Project Coordination & Cost Co-op Student

Headcount Type: New

Work Location: On site in Petawawa, ON

Application Deadline: June 5, 2026

The Company

DILFO is proud to be trusted by the Ontario construction community to deliver the best for our clients’ needs. We design, install, and provide maintenance for HVAC, heating, cooling, refrigeration, and plumbing systems for large scale projects across different industries. Our team of skilled individuals shares a vision of building with integrity and collaboration to bring quality and innovation to our work every day, and we are honoured to have been recognized by the Ottawa Business Journal as one of Ottawa’s Best Places to Work.

The Team

DILFO has a strong team culture that heavily invests in team member wellness and our community. We host regular social events including Pub nights, golf day, pizza Fridays, and more. We are extremely invested in our local community, partnering with the YMCA for the Cycle for Strong Kids annually, donating to the Ottawa Food Bank, partnering with Boys and Girls Club Ottawa to create opportunities for young people, and donating to charities our team members support.

The Role

Dilfo is looking for a motivated Project Coordination & Cost Co-op Student to join our Project Management team. 

The role supports Project Managers with the coordination, administration, and cost tracking activities associated with construction projects. This role assists with project documentation, submittals, RFIs, change support, document control, and project cost administration while maintaining accurate and organized project records.

The position also provides junior-level support with project cost tracking, reconciliation, and supporting documentation preparation, offering hands-on exposure to construction project management, project controls, and commercial administration within a fast-paced construction environment.

What You’ll Do

Project Coordination & Administration

Review and submit documents to the General Contractor and ensure all DILFO sub-trades have the necessary information; maintain communication with general contractors, sub-trades, suppliers, and internal project teams.

Assist Project Managers with scheduling start-up and training activities, maintaining project documentation, job costing support, and general project administration.

Coordinate collection and organization of project documentation from suppliers, subcontractors, and internal teams.

Support tracking of RFIs, shop drawings, submittals, site instructions, and change events to ensure timely project coordination and documentation compliance.

Assist with document control activities, including maintaining current drawing sets, managing revisions, and distributing updated documentation to project stakeholders.

Manage, update, and maintain client software and project management platforms (e.g., PCL PDC, Procore, Trimble ProjectSight, Autodesk Construction Cloud, etc.) to ensure project documentation remains current and compliant.

Comply with all company health and safety policies and procedures.

Submittals, RFIs & Change Documentation

Review shop drawing submissions from suppliers and sub-trades, confirm equipment and specification requirements, and coordinate submissions to the General Contractor.

Maintain project files (physical and electronic), including shop drawings, submittals, RFIs, site instructions, change documentation, and associated tracking logs.

Support the preparation and coordination of change orders, including obtaining supplier pricing, subcontractor quotations, and supporting documentation.

Project Cost & Commercial Support

Assist with compiling and organizing labour, material, equipment, subcontractor, and vendor backup documentation for project cost tracking and monthly submissions.

Maintain cost tracking logs and support the reconciliation of submitted project costs against supporting documentation.

Assist with preparing draft cost reports, tracking spreadsheets, and supporting documentation packages for Project Manager review.

Organize and maintain structured electronic records to support project documentation accuracy, traceability, and audit readiness.

Close-Out & Documentation Management

Prepare close-out documentation, including operating and maintenance manuals, as-builts, test reports, warranties, and commissioning documentation.

Maintain organized electronic and physical project records to support project accessibility, accuracy, and retention requirements.

What You Bring

Experience:

Prior experience working in a team environment

Prior experience working with a construction company would be considered an asset

Education:

Currently enrolled in a post secondary co-op program related to the construction field, such as construction management, construction science, mechanical engineering etc.

Who You Are

Curious and eager to learn in a fast-paced technical environment.

Detail-oriented with strong time management skills.

Comfortable asking questions and receiving feedback.

A positive team player who enjoys contributing to shared goals.

Working Conditions

Ability to work onsite in Petawawa, ON

Sitting for prolonged durations, especially when performing computer-based tasks.

Performing tasks in a construction environment.

Climbing stairs, and prolonged periods of standing.

Occasional bending, reaching, or climbing.

Manual dexterity for tasks such as typing and handling system-related tools or equipment.

Ability to manage multiple simultaneous documentation streams.

Accommodations for disabilities are available, where needed, upon request.

DILFO uses artificial intelligence as part of the screening process.

DILFO does not accept and is not responsible for any fees related to unsolicited résumés from recruitment agencies. Recruitment agencies should not submit resumes in response to this posting to DILFO employees or any associated company location.