Project Co-ordinator (PMO)

IFS is a billion-dollar revenue company with 7000+ employees on all continents. Our leading AI technology is the backbone of our award-winning enterprise software solutions, enabling our customers to be their best when it really matters–at the Moment of Service™. Our commitment to internal AI adoption has allowed us to stay at the forefront of technological advancements, ensuring our colleagues can unlock their creativity and productivity, and our solutions are always cutting-edge.

At IFS, we’re flexible, we’re innovative, and we’re focused not only on how we can engage with our customers but on how we can make a real change and have a worldwide impact. We help solve some of society’s greatest challenges, fostering a better future through our agility, collaboration, and trust.

We celebrate diversity and understand our responsibility to reflect the diverse world we work in. We are committed to promoting an inclusive workforce that fully represents the many different cultures, backgrounds, and viewpoints of our customers, our partners, and our communities. As a truly international company serving people from around the globe, we realize that our success is tantamount to the respect we have for those different points of view.

By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.

We’re looking for innovative and original thinkers to work in an environment where you can #MakeYourMoment so that we can help others make theirs. With the power of our AI-driven solutions, we empower our team to change the status quo and make a real difference.

If you want to change the status quo, we’ll help you make your moment. Join Team Purple. Join IFS.

The Project Coordinator will work closely with Project Managers to support the planning, execution, and successful delivery of company‑wide sales projects. This role demands strong organizational skills, a high level of attention to detail, and the ability to manage multiple tasks in a fast‑paced environment. The coordinator will help streamline project activities, ensure timely follow‑ups, and contribute to smooth cross‑functional collaboration throughout the project lifecycle.

Duties and Accountabilities

Project Support

• Assist Project Managers in the development and maintenance of project plans and schedules.
• Prepare and maintain project documentation, including project charters, status reports, and meeting minutes.
• Administer PMO activities by scheduling meetings, organizing project files, and maintaining project management tools.
• Follow up with cross-functional teams on project-related matters.

Communication & Coordination

• Facilitate effective communication among project stakeholders, ensuring timely updates and smooth information flow.
• Coordinate the allocation of resources, including personnel, equipment, and materials, to meet project requirements.
• Schedule regular project meetings and circulate updates and meeting notes to stakeholders.
• Provide ad hoc reports as requested.

Risk Management

• Identify and track project risks and issues.
• Support the development and implementation of mitigation strategies.

Process Improvement

• Adhere to best practices and methodologies to enhance project management processes.
• Continuously identify opportunities to improve project efficiency and effectiveness.
• Leverage AI tools and best practices to minimize manual work and reduce repetitive tasks.
• Ensure compliance with company policies and industry standards.

Competencies

• Strong problem-solving skills.
• High attention to detail with the ability to complete tasks quickly and methodically.
• Ability to work under sustained timeline pressures.
• Excellent professional fluency in English (written and spoken); additional languages are an advantage.
• Strong organizational and multitasking skills.
• Ability to work collaboratively in a team environment.
• Ability to perform effectively in a fast-paced, dynamic environment.
• Familiarity with international or multicultural working environments.
• Understanding of Agile and Scrum methodologies.

Technical Skills

• Good understanding of project management methodologies and tools.
• Strong communication and interpersonal skills.
• Proficiency in project management tools such as Microsoft Project, JIRA, and Asana.
• Advanced skills in Microsoft PowerPoint and other Microsoft Office applications (Excel, Outlook).
• Proficiency in Power BI and Power Apps is an added advantage.
• Knowledge of CRM tools and methodologies; familiarity with IFS Cloud is an advantage.
• Hands-on experience using AI tools for content creation, automation, workflow enhancement, or problem‑solving.

• Project Management Professional (PMP) certification or equivalent.

• Proven experience in project coordination or a similar role, preferably within a software or technology environment.

We embrace flexibility and hybrid work opportunities to support diverse needs and lifestyles, while also valuing inclusive workplace experiences. By fostering a sense of community, we drive innovation, strengthen connections, and nurture belonging. Our commitment ensures you can work in a way that suits you best, while also engaging with colleagues to share ideas and build meaningful relationships.