Project Administrator

GEA Group, founded in Germany in 1881, is a global leader in engineering solutions, serving industries such as food and beverage, pharma, dairy, and more. With over 18,000 employees worldwide and a strong U.S. presence since 1929, GEA combines the heritage of a well-established company with the innovation of a forward-thinking industry leader. At GEA, we’re not just building equipment, we’re building lasting careers with an average employee tenure range from 5 to over 11+ years, reflecting the strong culture, growth opportunities, and support we provide.

Responsibilities / Tasks

• Start strong – Medical, dental, and vision coverage begins on your first day

• Recharge and refresh – Enjoy 12 paid holidays, including a flexible floating holiday, and 136 hours of PTO to relax or explore

• Invest in your future – A 7% 401(k) employer match helps grow your retirement savings faster

• Keep learning – Take advantage of tuition reimbursement to further your education or skillset

• Live well – Our wellness incentive program rewards healthy habits

• Get support when you need it – Access to a confidential Employee Assistance Program for personal or professional guidance

• Save smart – Flexible Health Savings and Spending Accounts to manage out-of-pocket expenses

GEA is seeking a talented Finance Professional to join our team as Project Administrator for the GEA Systems North America - Heating and Refrigeration Technologies team. 

Based in York, Pennsylvania, this person will be responsible for maintaining the quality and governance of our project-based business. Previous experience completing assigned tasks on-time with a high level of quality, executing projects, strong analytical skills as well as solid written and verbal communication skills will be critical to this individual’s success.

Roles And Responsibilities:

• Establish constructive relationships with the Heating and Refrigeration team.

• Collaborate with Sales Administration to:

• Create and maintain local system projects set up (customer, capital expenditure and other internal projects), in accordance with local company, business area and group level guidelines.

• Validate Tax Exemptions / Tax Codes associated with customer projects

• Complete monthly order intake and large order reports.

• Collaborate with Project Managers to:

• Ensure project milestones are accurately translated into billing milestones, and updated throughout the course of projects.

• Invoice customers based on milestones and other contractual details, including pass through freight and other agreed upon expenses.

• Maintaining change notice/orders in the local ERP for customer projects.

• Coordinate with Shared Services team to facilitate transactional processing, timely vendor invoice processing, customer billing, release of lien waivers, collections and accurate financial records

• Collaborate with Accounting team to:

• Complete assigned monthly closing activities timely and accurately

• Issue intercompany invoices for regional operational and functional support costs.

• Continually improve financial and business processes to increase efficiency, effectiveness and process sustainability

• Reduce waste by automating repetitive tasks through the use of available systems and Office tools

• Provide finance expertise to assist others in understanding financial information

• Continually develop industry and company knowledge as well as project management skills and technical expertise

Your Profile / Qualifications

Profile And Qualifications:

• Bachelor’s Degree in Accounting (preferred), Finance or another Business area preferred.

• Minimum of 1 year of experience in a business environment, preferably in an Accounting, Finance, or Audit capacity (including undergraduate internships), demonstrating an ability to learn on the job, work independently, prioritize work and meet deadlines.

• Knowledge of finance operational cycles, preferably gained through hands-on experience, a plus.

• Excellent communication

• Resilient in a fast-paced, changing environment.

• Excellent Microsoft Office Suite skills (Word, Excel, PowerPoint)

• Experience with ERP software, analytical and collaboration tools a significant plus

The typical base pay range for this position at the start of employment is expected to be between $70,000.00 - $75,000.00 per year.  GEA Group has different base pay ranges for different work locations within the United States.

The pay range is not a guarantee of compensation or salary.  The estimated range is the budgeted amount for the position. Final offers are based on various factors, including skill set, experience, location, qualifications, and other job-related reasons.  You may be eligible for additional rewards, such as discretionary bonus (based on eligibility) and/or equity awards.

Please note: This position is based in the United States and does not offer visa or work sponsorship. Applicants must be authorized to work in the U.S. without current or future sponsorship.

GEA is an equal opportunity employer. Applicants will therefore receive consideration for employment without regard to age, sex, race, color, religion, world view, national origin, genetics, disability, gender identity, marital status, sexual orientation, veteran status or any other protected characteristic required by applicable law. Applicants with disabilities are welcome and will be given special consideration if they are equally qualified.

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