Project Administrator

About the Company: Scalo Solar Solutions
Scalo Solar Solutions is the leading Solar Developer & EPC Contractor focused on the development of solar power on commercial, residential, institutional, and industrial projects in the Pittsburgh region. We are committed to expanding the use of solar and clean energy through an innovative approach to project design and financial engineering with an ‘ROI-centric’ focus. We assist clients, building owners, architects and engineers to turn underutilized rooftops and ground mount sites into sustainable and profitable real estate.  

Job Summary:

Scalo Solar Solutions is seeking a Project Administrator to support the team with various administrative tasks, including managing schedules, handling correspondence, and organizing company documents to support the success of the solar energy projects. The Project Administrator will help secure permits, coordinate training sessions, and ensure successful project completions. Additionally, they will serve as the first point of contact for clients, assist with project tracking, and support project managers and sales estimators with documentation and CRM data entry.

Job Responsibilities: 

Assist the Scalo Solar team with various administrative tasks such as preparing reports, handling correspondence, and managing schedules

Maintain and organize company documents such as project files, sales reports, and work orders

​Serve as the first point of contact for clients and visitors, handling customer inquiries, scheduling appointments, and providing excellent customer service

Support Project Managers and Estimating teams in a collaborative manner by tracking project timelines and preparing project documentation to ensure the success of each project

Assist Sales Estimator with job order entry, CRM data entry, and follow up with customers

Focus on job preparation of new projects to set the teams up for success and avoid the need to react to issues once projects are in progress

Assist the Solar team with obtaining necessary engineering stamps and construction permits

Assist the Solar team in planning of training sessions

Ensure the confidentiality of all company information

Order and manage office supplies as needed

Other duties and tasks as assigned

Job Qualifications:

1-2 years prior experience as an Administrative Assistant or a related role

Ability to set priorities, problem solve, and adapt to changing situations quickly

Knowledge of standard office administrative practices and procedures

Experience in scheduling and coordinating projects involving multiple groups

Ability to manage multiple tasks and be highly organized

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.)

Ability to work both independently, and as part of the Scalo Solar team

Effective verbal and written communication skills

High level of integrity and discretion in handling confidential information.

Prior experience in obtaining construction permitting is preferred

Benefits:

Profit Improvement Incentive available

15 Days of Paid Time Off and 7 paid Company holidays

Health Insurance

Dental Insurance

Vision Insurance

Company-paid life insurance

401(k) with company match

Eligible to enroll in Short and Long-Term Disability Insurance

Health Savings Account with company contribution

Employee Assistance Program (EAP)