Project Administrator

Skyline Restoration is looking for an efficient Project Administrator with 2-5 years’ experience to assist with our billing operations. The Project Administrator will be responsible for creating and sending invoices, tracking payment processes, keeping thorough records and resolving any billing discrepancies. This role is a key player in safeguarding revenues.

Main responsibilities:

Administrative functions - Manage project related functions including change proposals, submittals, invoices, sub-contractor payments & waivers, and compliance for assigned projects.

Creating change proposals and change orders on Timberline and MS Office

Change order data entry

Billing – reviewing, editing and processing AIA bills and submitting them to clients

Communication of submittals and closeouts to both project management team and clients

Creating and maintaining client accounts

Attend project kick off and close out meetings

Required Qualifications and Competencies:

Proficient in data entry, accounts payable, accounts receivable and vendor payments.

Key competencies are Communication, teamwork, initiative, and dependability.

Experience reviewing or compiling construction pay applications (G702/G703) would be advantageous.

Ability to work independently and solve problems

Proficiency with Microsoft Office (especially Excel) is required

Excellent communication skills toward effective collaboration and client services.

Organizational skills and attention to detail

Technical Skills

Microsoft Office

Timberline 

Sage Intact

Supervisory Responsibility:

This position has no supervisory responsibilities.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to maintain a stationary position, ascend/descend and traverse. The position also requires frequent use of computers and other office productivity machinery. At times, duties may involve transporting items of appx. 25 pounds and working around outdoor weather conditions. The position is expected to require prolonged periods of communication, perceiving, and expressing oneself.

Position Type:

This is a full-time position.

Travel:

No travel is expected for this position.

Required Education and Experience:

Associate or Bachelor’s degree in accounting, or similar business degree.

Experience in the construction industry preferred.

Experience in project invoicing and billing.