Project Administrator (Document Controller)/プロジェクトアドミン(ドキュメントコントローラー)

Working in partnership with our clients, we deliver major projects and programmes with skill and precision, by focusing on outcomes and driving high performance. 

Delivering innovative solutions and exceptional outcomes across our sectors, we drive the success of our client’s projects and programmes through effective planning, highly skilled teams, and rigorous controls.

 

Our capabilities include asset management, controls and performance, cost and commercial management, digital, procurement and supply chain, programme advisory, project management and sustainability. Backed by our extensive experience, we focus on outcomes to transform client’s projects and programmes.

 

With over 133 offices across 47 countries, we are an organisation of over GBP 1.5 billion turnover and 12,000+ talented team members across the world.  In 2025, we are combining with CBRE’s Project Management business to create the premier, differentiated programme, project, and cost management capability globally.  Through this change, our profile in Asia will scale significantly, comprising a team of over 4000 staff across all major countries in region.  The combination of our programme management and project management and commercial management capabilities will provide a unique opportunity to do things for our clients.

Compliance and Quality Control:

• Ensure all documents comply with internal and external regulations (e.g., ISO standards)
• Perform quality checks to ensure documents are accurate, properly formatted, and meet company standards
• Implement procedures to ensure document control systems meet industry and company standards

Collaboration and Communication:

• Serve as the point of contact for document-related inquiries and issues
• Liaise with various teams (e.g., design, engineering, and construction teams) to ensure smooth document flow
• Facilitate communication between internal and external stakeholders by providing easy access to necessary documents through Procore

Document Security and Confidentiality:

• Ensure documents are secure and confidential, restricting access to sensitive information
• Backup and archive project documents regularly to prevent data loss

Project Support:

• Provide administrative support to project teams by assisting in preparing documentation for meetings, reviews, and audits
• Assist the Project Manager during audits and as needed

 

コンプライアンスおよび品質管理

• 社内外の規定（例：ISO規格）に準拠した文書管理を実施
• 文書の正確性、フォーマット、社内基準への適合性を確認する品質チェックを実施
• 業界および社内基準に準じた文書管理プロセスの導入・運用

コラボレーションとコミュニケーション

• 文書に関する問い合わせや課題の窓口として対応
• 設計、エンジニアリング、施工など各チームと連携し、文書の円滑な流通を支援
• Procoreを通じて、社内外の関係者が必要な文書に容易にアクセスできるようサポート

文書のセキュリティと機密保持

• 機密情報へのアクセス制限を含む、文書のセキュリティ管理を徹底
• データ損失防止のため、プロジェクト文書の定期的なバックアップとアーカイブを実施

プロジェクト支援

• 会議、レビュー、監査に向けた文書準備など、プロジェクトチームへの事務的支援
• 監査時や必要に応じて、プロジェクトマネージャーの補佐業務を担当

• 5+ years’ experience in the construction industry, knowledge of project management and whole project process. Design experience is plus
• Bilingual in English / Japanese
• Ability to manage and control a project delivery. Able to engage with international and local client teams & stakeholders and local GC effectively.
• A demonstratable understanding of how to manage a construction project from document management from procurement through to closeout. A willingness to blend Japanese and international expertise for industry standard project management delivery.

応募資格

• 建設業界での5年以上の実務経験（プロジェクト管理や全体プロセスの理解がある方）
• 設計経験がある方は尚可
• 英語・日本語のバイリンガル能力
• プロジェクトの遂行管理能力があり、国内外のクライアントや関係者、ゼネコンとの円滑なコミュニケーションが可能な方
• 調達から完了までの文書管理を含む建設プロジェクトの流れを理解している方
• 日本と国際的な知見を融合し、業界標準のプロジェクト管理を実現する意欲のある方

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.