Project Administrator (Contract)

PROJECT ADMINISTRATOR (Project Term Contract)

Firma Contracting is a civil contractor currently working on a large scale project located in Edmonton. We have an exciting opportunity for a 9 month term (potentially longer) with our project management team as a Project Administrator. This position will provide great exposure to a high paced P3 project.  

Reporting to the Project Manager, the Project Administrator is responsible for the following primary areas: site reporting and project documentation, project liaison between project sites and offices, subcontractor approval / agreements, PO’s, vendor accounts, and document control support. The Project Administrator is a collaborative team player, focused on the strategic objectives of the company through coordination of field and office activities, coordination of logistics, and project management administration.

In addition to competitive compensation, this is a great opportunity to work with a fantastic team and gain exposure to a high profile P3 project.

Responsibilities

Manage all administrative components of the project;

Assist with the implementation of HSE and Quality management programs;

Liaise with HSE team to set up new hires for orientations;

Work with HSE to prequalify subcontractors;

Assist the project management team with all site documentation;

Work with the Project Manager to prepare for client meetings;

Assist with the communication and liaise with superintendent(s), consultants, owners, contractors, subcontractors, suppliers, utility companies and any affected stakeholders as directed by the Project Manager;

Place purchase orders as needed;

Review and get approvals of all subcontractor / subtrade, supplier, and material invoices prior to payment being made;

Assist with preparing progress reports for the project manager;

Assist with compiling resource usage documentation and timesheets;

Assist with the preparation (where applicable), distribution and tracking of all project management construction documents;

Manage project-related inquiries or escalations and provides appropriate responses in a timely manner

Assist with project 

Perform other duties as required by the Project Manager.

Required Qualifications

Background in civil construction is an asset

3+ years of project administration experience is required

Familiarity working on a construction site is an asset

Personable and great at building relationships

Proficient with Microsoft Office

Impeccable attention to detail

Highly organized and efficient with managing deadlines

Strong verbal and written communication skills