Project Administrator

We are seeking a highly organized and detail-oriented Project Administrator to support Project Managers and the PMO throughout the project lifecycle, from kickoff to completion and invoicing.

The Project Administrator plays a key role in ensuring that all project-related administrative processes, documentation, reporting, and invoicing activities are completed accurately and on time, supporting Project Managers to project delivery.

Key Responsibilities

• Provide administrative and operational support to Project Managers and the PMO
• Manage daily project administration and update progress in internal systems
• Maintain project records for time registration and resource tracking
• Prepare and manage project documentation (Deliverables, Acceptance Protocols, Change Requests, Work Orders)
• Prepare cover letters and submit required project documentation to customers
• Coordinate with customers regarding documentation updates or additional requirements
• Monitor invoicing schedules and prepare invoicing documentation and certificates
• Track Man-Days and resource allocation and support monthly confirmations
• Prepare monthly project status and financial reports
• Manage Acceptance Protocols and required documentation, including public sector projects
• Support contract amendments & Change Requests

Requirements:
• Bachelor’s degree in Business Administration, Accounting, Finance, Economics, or related field

• Strong organizational and time-management skills
• High attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and deadlines
• Proficiency in MS Excel and project management systems
• Strong collaboration skills with internal teams and external stakeholders

We will offer you a friendly and dynamic working environment, in which you can develop your skills and competencies and a workplace with a strong focus on values and work-life balance.