Project Accounting Analyst

Are you highly motivated, hard-working, and seeking to join a growth-focused consulting & engineering firm? Are you looking for a company that will invest in your development and grow your professional skills? If so, consider a career with Apex!

Powered by record sales, extraordinary client retention, strategic acquisitions, and an entrepreneurial spirit, Apex Companies is one of the fastest growing engineering and environmental consulting firms in the US. We were recently recognized by the Zweig Group as one of the fastest growing firms in the AEC industry. We take pride in providing our clients with exceptional service and have earned numerous awards for project excellence. We continue to grow, and we want you to grow with us.

Apex Companies is hiring a Remote Project Accounting Analyst. This position can be located in any US city.

Primary Responsibilities include:

• Project Set-up & Maintenance

• Ensure projects are set-up in the accounting system in a timely manner and in accordance with the client contract

• Review and ensure contract terms agree to information provided on Project Set-up form (PSF)

• Maintain project-related records including contracts, change orders, PSF and other project related documents

• Ensure billing rates are set up in accordance with the contract and/or company guidelines

• Ensure change orders are processed in a timely manner

• Assist project managers to ensure revenue and cost budgets are set up properly

• Close out projects in a timely manner upon completion

• Invoicing

• Review project expenses and ensure they are reflected correctly and calculated at correct rates

• Establish a regular routine for preparing invoices and submitting to project managers for review and approval

• Ensure all invoices and billings are prepared in accordance with contract and/or company guidelines

• Ensure all invoices are posted into the accounting system when submitting to clients

• Reconcile all unbilled (WIP) or deferred (negative WIP) balances monthly and address or elevate accordingly

• Ensure subcontractor invoices are entered in a timely manner and paid according to APEX’s pay-when-paid policy/guidance

• Collections

• Establish a regular routine for “courtesy” follow-ups on invoices submitted to clients

• Review past-due invoices on a weekly basis with project managers and determine a plan of action for following up with the client. This should include documenting actions taken.

• Coordinate with Corporate Receivable staff regarding collections

• Track retainers and application of retainers to projects

• Monitor Projects and Project Financials

• Review and work with project/division managers on an on-going basis to address the following:

• Negative Backlog - Projects where JTD revenue exceeds budget

• WIP balances – determine the cause and resolution of any WIP balances after billings are complete and elevate to management as needed

• Inactive project – review inactive projects or projects without activity for an extended period and if WIP and A/R balances are clear, complete or close-out as appropriate

• Ensure accurate cost and revenue accruals on projects and research any discrepancies

• Understand and validate appropriate revenue recognition on projects

Other Responsibilities:

• Compile information for internal and external auditors as required

• Attend project reviews and meetings regarding projects (financial information or discussions)

• Support project managers on any project-related financial activities

• Support and develop ad-hoc reports as needed for management

• Support compliance on corporate initiatives

• Communicate effectively with other project team members, and elevate concerns to management

• Supervise/manage “helpers” who will assist as needed in all above responsibilities

• Support on other ad hoc tasks as deemed necessary

What we're looking for:

• Associate's Degree or currently pursuing – preferably in Business Administration or Accounting

• Minimum of 3 years of office experience

• Project Accounting experience is a strong plus

• Highly organized and strong attention to detail

• Proficient in MS Office/Excel

• Well organized and able to track and report on information

• Multi-tasker and self starter

• Excellent written and verbal communication skills

#LI-JS1

Why you'll love working for us:

• Medical, dental and vision plan options.

• Company-paid life, short, and long-term disability insurance.

• 401k plan.

• Paid time-off and holidays.

• Cross-training and the ability to work on a variety of projects.

• Other perks and incentives.

• Working with the best and brightest in the industry.

• 2,000+ employee national firm with 70+ locations across the US.

Apex Job Title: Project Accounting Analyst

Req ID: 11337

Hourly Expected Pay Range
$25—$27 USD

We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact [email protected] or (301) 417-0200. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer

TO ALL RECRUITMENT AGENCIES: Apex Companies does not accept unsolicited agency resumes. Please do not forward resumes for any of our job postings to our career’s sites, or to any employees of Apex Companies or affiliates. Apex Companies is not responsible for any fees related to unsolicited resumes.