Project Accountant

Job Description: Project Accountant

The Project Accountant oversees the daily operations of the Accounts Payable department, ensuring timely and accurate processing of invoices, expense reports, and payments. This role is responsible for supervising any AP staff, improving processes, maintaining strong vendor relationships, and ensuring compliance with company policies and accounting standards. The Project Accountant works closely with the accounting staff as well as operations.
________________________________________
Key Responsibilities

Oversee all aspects of accounts payable for assigned properties.  

Manage the full AP lifecycle including vendor setup, invoice processing, approvals, posting, and payments.  

Review and code invoices accurately to properties and GL accounts.  

Process payment runs and manage payment schedules.  

Reconcile AP subledger to the general ledger and prepare accruals.  

Maintain vendor records and W-9 documentation; support 1099 reporting.  

Resolve vendor inquiries and aged payables.  

Enforce internal controls and AP best practices.  

Partner with property managers and operations teams on invoice accuracy.  

Support audits and AP documentation requests.  

Prepare and review monthly financial statements for assigned properties.  

Perform month-end close activities including journal entries, accruals, and reconciliations.  

Reconcile bank accounts and balance sheet accounts.  

Record and reconcile rent rolls, property income, and security deposits (as applicable).  

Assist with budgets, forecasts, audits, and year-end reporting.  

Maintain accurate records in property management/accounting systems.  

Identify and implement process improvements. 

Vendor Management

Serve as the primary escalation point for vendor inquiries and payment issues.

Maintain accurate vendor records and ensure compliance with W-9/1099 requirements.

Negotiate payment terms as needed and strengthen vendor relationships.

Process Improvement & Compliance
•    Develop, implement, and maintain AP policies, procedures, and internal controls.
•    Identify and execute opportunities to streamline processes and leverage automation.
•    Ensure compliance with GAAP, company policies, and audit requirements.
•    Support internal and external audits by providing documentation and explanations.

Reporting & Collaboration
•    Prepare AP-related reports, metrics, and analysis for management.
•    Collaborate with the Controller and Finance leadership on cash-flow forecasting and owning the check run process from end to end.
•    Partner with cross-functional teams (e.g., Operations, Procurement, Payroll) to resolve issues and support business initiatives.
•    Oversee our weekly AP Reporting process to ensure we are staying on top of our AP Aging.
________________________________________

Qualifications

Education & Experience

Bachelor’s degree in Accounting, Finance, or related field is required. 

2+ years of accounting experience; property accounting preferred.  

Strong knowledge of GAAP and month-end close.  

Proficiency in Excel and Accounting Software.  

Strong attention to detail and organizational skills. 

Preferred Skills & Competencies 
     •  Strong understanding of AP principles, general accounting, and internal controls. 

Experience with property management accounting systems.  

Experience with CAM reconciliations or owner reporting. 

CPA or progress toward certification a plus 

Exceptional accuracy, organization, and time-management abilities. 

Strong leadership, communication, and interpersonal skills. 

Proficiency with Microsoft Excel and Entrata (ERP Software). 

Ability to analyze data, identify issues, and develop solutions. 

Customer-service mindset with the ability to handle escalations professionally. 

________________________________________
Working Environment
•    Full-time position with a typical Monday–Friday schedule.
•    May require occasional overtime during month-end close or audit periods.
•    On-site work schedule, with flexibility as needed